Contract & Billing Administrator – Landscape Operations

Visterra Landscape Group; St. Louis (MO); On-site; USD 60,000 - 81,000; Full time

Job summary

Visterra Landscape Group is seeking a Contract Administrator for our St. Louis, MO location. The role focuses on managing contract documentation, ensuring billing accuracy, and coordinating between sales, operations, and clients to maintain efficient contract execution.

The position requires 2–4 years in contract administration with strong attention to detail, proficiency in MS Office and CRM systems, and the ability to work under tight deadlines in a fast-paced landscape services environment.

Qualifications

• 2–4 years of contract administration experience.
• Strong understanding of service-based contracts and billing practices.
• Excellent attention to detail and organizational skills.
• Proficiency with Microsoft Office Suite, CRM platforms, and contract management systems.
• Ability to read, interpret, and summarize scopes of work.
• Excellent communication and interpersonal skills.
• Ability to prioritize multiple tasks and meet tight deadlines.

Responsibilities

• Prepare, review, and process new commercial landscape maintenance and snow contracts, renewals, and amendments.
• Maintain an organized digital contract database and verify pricing, service frequencies, scopes of work, and special terms.
• Collaborate with Branch Managers, Account Managers, and Sales to ensure scopes align with operational capacity.
• Provide contract summaries for route planning and seasonal scheduling.
• Partner with Accounting to ensure timely invoicing based on contract terms.
• Confirm pricing structures and audit profitability when requested.
• Act as a point of contact for clients regarding contract questions, COIs, and renewals.
• Ensure subcontractor agreements are properly executed and compliant.
• Track COIs and maintain confidentiality of sensitive documents.
• Generate contract status reports for leadership, maintain dashboards, and support annual budgeting through contract verification and revenue forecasting.

Skills

Contract administration

Billing & invoicing

Communication

Documentation management

Attention to detail

MS Office / CRM proficiency

Tools

Microsoft Office

CRM platforms

Contract management systems

Job description

Visterra Landscape Group is seeking a Contract Administrator for our St. Louis, MO location. The role focuses on managing contract documentation, ensuring billing accuracy, and coordinating between sales, operations, and clients to maintain efficient contract execution.

The position requires 2–4 years in contract administration with strong attention to detail, proficiency in MS Office and CRM systems, and the ability to work under tight deadlines in a fast-paced landscape services environment.