Contract Administrator

Purple Ink llc; Indianapolis (IN); On-site; USD 54,000 - 66,000; Full time

Benefits offered by this job

Comprehensive Medical, Dental, and Vision plan

Opportunities for growth and professional development

Job summary

A family-owned construction business in Indianapolis is seeking a Contract Administrator to support project management and ensure high-quality client service. The ideal candidate has experience in communication, billing, and project management, and will assist with various administrative tasks including accounts receivable. Offers a starting salary of $60,000+, with opportunities for growth and a comprehensive benefits package.

Qualifications

• Experience in communication and project management.
• Willingness to work overtime as needed.
• Background in billing, invoicing, and accounts receivable processes.

Responsibilities

• Assist with project management and internal communication.
• Set up new projects and billing documentation.
• Complete accounts receivable tracking and data entry.
• Review contracts for compliance and accuracy.
• Manage insurance tasks and documentation.
• Handle billing, invoicing, and payments.

Skills

Communication

Project Management

Billing

Attention to Detail

Proficiency in Microsoft Office Suite

Tools

Foundation Software

Job description

Contract Administrator

Our client has been a staple in Indiana and surrounding states for the past 30 years in subcontracting. This family-owned business specializes in supporting infrastructure and development projects across the Midwest. They are known for reliability and professionalism when working with their wide range of clients. They value integrity, craftsmanship, and long-term relationships, and are committed to creating lasting impact through every project they take on.

The team is seeking a Contract Administrator to support project management and ensure high-quality client service. The role also includes assisting with accounts receivable and payable as needed.

• Starting Salary: $60,000+, based on experience
• Opportunities for growth and professional development
• Comprehensive Medical, Dental, and Vision plan

Key Responsibilities

• Assist with project management, maintaining clear internal communication, and regular updates.
• Set up new projects and related billing documentation in Foundation Software, log payments when needed.
• Complete schedule of values and accounts receivable tracking and data entry.
• Review contracts and subcontracts to ensure compliance and accuracy.
• Manage insurance tasks, such as ordering certificates and enrolling in OCIP/CCIP when needed.
• Handle billing, invoicing, change orders, proper documentation, and payments for installed projects and materials.
• Administer and maintain subcontractor documentation, insurance certificates (COIs), AR collections, and AIA billing processes.

Key Qualifications

• Demonstrated experience in communication and project management.
• Ability and willingness to work overtime as required by project demands.
• Background in billing, invoicing, and accounts receivable processes.
• Proficiency in Microsoft Office Suite, and Foundation (or other accounting software).
• High attention to detail and accuracy.
• Experience handling contracts in construction-related work is highly preferred.
• Commitment to maintaining a drug- and alcohol-free workplace without exception.

Many of our clients utilize E-Verify as part of their employment process. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.

PURPLE INK OPERATES AS AN EQUAL OPPORTUNITY EMPLOYER

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Accounting/Auditing

Industries

Construction