Contract Administrator

Career Personnel; Montgomery (AL); On-site; USD 45,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

401(k) Retirement Plan

Paid vacation and holidays

Employee Stock Purchase Plan

Employee Assistance Program

Wellness programs

Job summary

Career Personnel is seeking a motivated Contract Administrator to join our team in Montgomery, AL. The role focuses on the effective management and administration of contracts, ensuring compliance with laws, regulations, and policies.

Responsibilities cover the full contracting process from initiation to closeout, including invoicing and subcontractor management. The ideal candidate has proven experience in contract administration, especially government contracting, and is proficient with

Qualifications

• Experience in contract administration, particularly government contracting.
• Strong understanding of contract law, regulations, and compliance requirements.
• Excellent organizational, communication, and negotiation skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in contract management software and Microsoft Office Suite (Excel).
• Ability to handle, organize, and secure confidential information.
• Frequent standing/walking and filing in an office environment.
• Valid driver's license, current insurance, and reliable vehicle. Travel may be required.

Responsibilities

• Analyze contract requirements, provisions, terms, and conditions for compliance with laws, regulations, and policies.
• Review, approve, and execute contracts from the estimating department per guidelines.
• Prepare and administer routine correspondence, negotiation memoranda, and contract documentation.
• Perform contract setup, administration, and closeout activities including data entry.
• Assist in contract change control, coordinating with Accounting, Operations, Legal, and other departments.
• Administer and manage subcontract awards, vendor agreements, and modifications.
• Develop understanding of applicable laws and regulations for contract tasks.
• Perform pre- and post-award administration including correspondence, evaluation, and compliance reporting for government contracts.
• Coordinate with the Project Manager to administer, invoice, and close out contracts.
• Oversee subcontractor invoices for accuracy and compliance.
• Prepare and report monthly subcontractor accruals.
• Coordinate subcontractor closeout packages per regulations.
• Prepare and submit invoices for projects (via Tungsten).
• Manage and report contract-related financial activities and updates.
• Track and report rental equipment usage.

Skills

Contract administration

Contract law

Communication skills

Negotiation

Organization

MS Office

Excel

Confidentiality

Travel readiness

Tools

Tungsten

Contract management software

Job description

We are seeking a motivated and dedicated Contract Administrator to join our team. The Contract Administrator is responsible for the effective management and administration of contracts, ensuring compliance with relevant laws, regulations, corporate policies, and business unit procedures. This role involves analyzing contract requirements, preparing documentation, managing subcontractor relationships, and supporting the overall contracting process from initiation to closeout.

RESPONSIBILITIES

• Analyze contract requirements, special provisions, terms, and conditions to ensure compliance with applicable laws, regulations, corporate policies, and business unit procedures.
• Ensure timely review, approval, and execution of contracts from the estimating department in alignment with corporate and business unit guidelines.
• Prepare and administer routine correspondence, negotiation memoranda, and contract documentation.
• Perform contract setup, administration, and closeout activities, including data entry and paperwork management.
• Assist in the contract change control process, coordinating with Accounting, Operations, Legal, and other departments as needed.
• Administer and manage subcontract awards, vendor/supplier agreements, and modifications.
• Develop a basic understanding of relevant laws, regulations, and contract concepts, applying this knowledge to contract administration and management tasks.
• Perform all duties related to pre- and post-award contract administration, including correspondence, documentation, evaluation, and compliance reporting for government contracts.
• Coordinate with the Project Manager to administer, invoice, and close out contracts effectively.
• Oversee and process subcontractor invoices, ensuring accuracy and compliance with contractual requirements.
• Prepare, manage, and report monthly subcontractor accruals.
• Coordinate and complete subcontractor closeout packages according to regulations and contractual requirements.
• Prepare and submit invoices, ensuring accuracy and timeliness.
• Process invoices related to projects via Tungsten
• Manage and report on contract-related financial activities, providing insights and updates as needed.
• Track and report rental equipment usage from multiple crews/locations

REQUIREMENTS

• Proven experience in contract administration, particularly in government contracting.
• Strong understanding of contract law, regulations, and compliance requirements.
• Excellent organizational, communication, and negotiation skills.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in contract management software and Microsoft Office Suite (esp. Microsoft Excel)
• Ability to correctly and responsibly handle, organize, and secure confidential information
• Frequent standing/walking and filing in an office environment.
• Able to lift up to 25 lbs unaided.
• This position may require regular travel (day trips) and flexibility in working hours to meet project deadlines.
• Must possess a valid driver's license, current insurance, and a reliable vehicle.

WHAT WE OFFER

• Medical, Dental, and Vision coverage
• 401(k) Retirement Plan with employer match
• Paid vacation and holidays
• Employee Stock Purchase Plan
• Employee Assistance Program
• Wellness programs