Recruiting Operations Coordinator

Aston Carter; Irving (TX); On-site; USD 22,000 - 32,000; Full time

Job summary

Aston Carter is seeking an Admin Coordinator in Irving, TX to provide essential administrative support to the recruiting team. You will generate letters and documentation for candidates, schedule interviews, create job postings, and assist in benchmarking against industry competitors while maintaining confidentiality.

The role handles prescreening resumes, oversees offer letters and contract rollout, and supports pre‑hire activities and data gathering for new hire records, with onsite work and

Qualifications

• Prescreen resumes sourced against existing job requisitions.
• Experience with ATS (Workday is a plus).
• 0-2 years of experience.
• Associate or bachelor’s degree preferred but not required.

Responsibilities

• Provide administrative assistance to the recruiting team.
• Generate required letters and documentation for prospective candidates.
• Schedule interviews with hiring managers or administrative assistants.
• Assist in benchmarking with industry competitors.
• Develop hiring policy documentation.
• Prescreen resumes sourced against existing job requisitions.
• Oversee and coordinate offer letters, contracts roll-out process, reference check process, and security clearances.
• Assist in execution of pre-hire activities and support data gathering for new hire record creation.
• Update recruitment applications like Workday as required.

Skills

Detail oriented

Strong communication

Service excellence

Excel & Outlook scheduling

Confidentiality

Education

Associate or bachelor’s degree preferred but not required

Tools

Workday

Yello

Job description

Aston Carter is seeking an Admin Coordinator in Irving, TX to provide essential administrative support to the recruiting team. You will generate letters and documentation for candidates, schedule interviews, create job postings, and assist in benchmarking against industry competitors while maintaining confidentiality.

The role handles prescreening resumes, oversees offer letters and contract rollout, and supports pre‑hire activities and data gathering for new hire records, with onsite work and