Office & Operations Coordinator (Contract)

Talentify; Little Rock (AR); Sur place; USD 32 000 - 33 000; Plein temps

Résumé du poste

Aston Carter is seeking an Office Administrator to provide essential administrative support for field operations and office staff in Little Rock, AR. You will handle phones, visitor greetings, and contact databases, while managing uniforms, safety gear, and office supplies.

You will process purchase orders, invoices, and contracts, monitor spending, handle billing, and assist with onboarding and payroll adjustments. The role is fully onsite and salary ranges from $23.00 to $24.00 per hour.

Qualifications

• High School Diploma required.
• 1–2 years of experience in an Administrative/Office support role.
• Intermediate knowledge of MS Office (Word, Excel, PowerPoint).
• Strong attention to detail and organizational skills.

Responsabilités

• Provide administrative support for field operations and office staff.
• Answer phone, greet visitors, and maintain contact databases.
• Maintain and order uniforms, safety equipment and office supplies.
• Assist with general office tasks like catering, mail handling, copier maintenance, and reception duties.
• Prepare and process purchase orders, invoices, and related documents for parts, equipment, and tools.
• Coordinate check requests for items outside the PO system.
• Track monthly material spending and manage vendor statements.
• Process new contracts, contract changes, and price adjustments.
• Handle billing tasks, update customer preferences, and track payments.
• Oversee onboarding, offboarding, PFL requests, disability paperwork, and payroll adjustments.
• Prepare payroll for approval and support safety programs.
• Update on-call availability, schedules, and job tracking reports.

Connaissances

Attention to detail

Organizational skills

Formation

High School Diploma

Outils

MS Office

Word

Excel

PowerPoint

Description du poste

Aston Carter is seeking an Office Administrator to provide essential administrative support for field operations and office staff in Little Rock, AR. You will handle phones, visitor greetings, and contact databases, while managing uniforms, safety gear, and office supplies.

You will process purchase orders, invoices, and contracts, monitor spending, handle billing, and assist with onboarding and payroll adjustments. The role is fully onsite and salary ranges from $23.00 to $24.00 per hour.