Contract Administration Specialist

FirstService Residential; Plantation (FL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Comprehensive benefits

401k with company match

Paid holidays

Job summary

FirstService Residential in Plantation, FL is seeking a detail-oriented contracts administrator to support contract-related activities and data management. You will generate proposals, update client databases, and assist Legal staff while maintaining high standards of professional conduct.

Applicants should have an Associate’s degree in Business and 1–3 years of admin experience, with strong Microsoft Office skills and excellent communication abilities.

Qualifications

• Associate's Degree in Business or related field and 1–3 years of administrative experience.
• Excellent customer service skills.
• Excellent verbal and written communication skills.
• Detail oriented with strong organizational and multitasking abilities.
• Proficient in Windows and Microsoft Office (Word, Excel, PowerPoint, Outlook) and internet research.
• Ability to handle confidential information.
• Ability to meet deadlines under pressure.
• Ability to work in team or independently and be self-driven.
• Strong problem solving, judgment and decision-making abilities.

Responsibilities

• Generate contract and addendum proposals with high accuracy within timeframes.
• Maintain and update client information in databases per procedures.
• Answer routine contract-related queries and escalate to supervisor as needed.
• Input project or contract details into databases and create tracking charts or spreadsheets.
• Assist Legal staff with contract-related tasks.
• Observe safety policies and standard operating procedures.
• Attend meetings to align activities and obtain approvals.
• Assist with special projects and other duties as assigned.

Skills

Contract management

Data entry

Customer service

Verbal & written communication

Attention to detail

Team collaboration

Education

Associate's Degree in Business

Tools

Microsoft Office

Excel

Word

PowerPoint

Outlook

Job description

FirstService Residential in Plantation, FL is seeking a detail-oriented contracts administrator to support contract-related activities and data management. You will generate proposals, update client databases, and assist Legal staff while maintaining high standards of professional conduct.

Applicants should have an Associate’s degree in Business and 1–3 years of admin experience, with strong Microsoft Office skills and excellent communication abilities.