Continuing Education & Outreach Administrative Coordinator

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

University of South Alabama is seeking a Coordinator for the Center for Continuing Education and Outreach to provide high-level administrative and financial support on the Mobile campus.

The role involves managing workflows, assisting with fiscal management, processing journal entries, and coordinating conferences and non-credit programs. You will support the Executive Director and supervise student workers as needed.

Qualifications

• High school diploma or equivalent and five years of related experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Provides high-level administrative and financial operations support for the Center for Continuing Education and Outreach.
• Manages daily office workflows and program logistics.
• Handles financial administration, including accurate record-keeping and compliance.
• Processes journal entries and expense transfers; maintains audit-ready records.
• Manages petty cash, deposits, and reconciles payments.
• Issues invoices and tracks continuing education programming charges.
• Manages daily cash, checks, and credit transactions; prepares fiscal summaries.
• Uses the university purchasing card and processes vendor invoices and contracts.
• Works within Concur and Banner to submit travel expenses, PO's, and payments.
• Coordinates conferences, workshops, and non-credit courses; handles registrations and billing.
• Provides administrative support to the Executive Director of Outreach and Professional Development.
• Coordinates travel arrangements and meeting schedules; handles mail and filing.
• Assists with recruiting, training, scheduling, and supervising student workers.
• Performs other duties as assigned and maintains attendance.

Skills

Administrative support

Financial operations

Office coordination

Document management

Communication

Training and supervision

Education

High school diploma or equivalent

Tools

Concur

Banner

P-card system

Job description

University of South Alabama is seeking a Coordinator for the Center for Continuing Education and Outreach to provide high-level administrative and financial support on the Mobile campus.

The role involves managing workflows, assisting with fiscal management, processing journal entries, and coordinating conferences and non-credit programs. You will support the Executive Director and supervise student workers as needed.