Coordinator, Center for Continuing Education and Outreach - 007190

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 52,000; Full time

Job summary

The University of South Alabama’s Center for Continuing Education is seeking a Coordinator for Continuing Education and Outreach. This role supports administrative and financial operations and coordinates logistics for conferences, workshops, non-credit courses, and global outreach initiatives.

Responsibilities include managing registrations, billing, travel arrangements, and assisting with recruiting and supervising student workers.

Qualifications

• High school diploma or equivalent and five years of related experience.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Provides high-level administrative, organizational, and financial operations support for the Center for Professional & Continuing Education and the Office of Global Outreach.
• Manages daily office workflows and program logistics.
• Oversees fiscal management, maintains audit-ready records, and ensures compliance with institutional policies.

Skills

Administrative skills

Financial operations

Record-keeping

Education

High school diploma or equivalent

Tools

Concur

Banner

Purchasing card (p-card)

Job description

Posting Details

Position Information

Position Number 007190

Position Title Coordinator, Center for Continuing Education and Outreach - 007190

Division Academic Affairs

Department 310100 - Global USA, AVP Office

Minimum Qualifications

High school diploma or equivalent and five years of related experience. An equivalent combination of education and experience may be considered.

Job Description Summary

The University of South Alabama’s Center for Continuing Education is seeking to hire a Coordinator Center for Continuing Education and Outreach.

Essential Functions

• Performs high-level administrative, organizational, and financial operations support for both the Center for Professional & Continuing Education and the Office of Global Outreach.
• Manages the daily office workflows and program logistics.
• Plays a critical role in fiscal management, ensuring accurate record-keeping, compliance with institutional policies, and smooth financial administration across all outreach initiatives.
• Processes journal entries and expense transfers between departments; maintains comprehensive, audit-ready expense documentation and financial records.
• Manages petty cash funds according to institutional guidelines, prepares timely bank and institutional deposits, and reconciles incoming payments.
• Issues and follows up on invoices for any continuing education programming.
• Handles daily cash, check, and credit transactions; prepares financial summaries and regular fiscal reports as directed.
• Uses a university purchasing card (p-card) in strict adherence to institutional policy; processes vendor invoices, agent contracts, and international commission payments.
• Works extensively within institutional financial systems (e.g., Concur, Banner) to submit travel expense reports, purchase orders, and payment requisitions.
• Makes comprehensive administrative and logistical arrangements for conferences, workshops, non-credit courses, and global outreach initiatives.
• Coordinates participant registrations, fee collections, and specialized billing for continuing education programs.
• Serves as the primary administrative support to the Executive Director of Outreach and Professional Development.
• Coordinates meeting schedules, itineraries, and domestic/international travel arrangements for the Executive Director.
• Receives and routes incoming physical mail and digital communications.
• Maintains organized electronic and physical filing systems for administrative, legal and program records.
• Assists with recruiting, training, scheduling, and supervising student workers.
• Performs other administrative, financial, and operational duties as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies 1

Job Open Date 09/16/2026

Open Until Filled Yes

Working Days Monday - Friday

Working Hours 8:00 a.m. - 5:00 p.m.

Job Location Main Campus

Full-time or Part-Time Full Time

Regular or Temporary Regular