Coordinator, Center for Continuing Education and Outreach

University of South Alabama; Mobile (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

University of South Alabama is seeking a Coordinator for the Center for Continuing Education and Outreach to provide high-level administrative and financial support on the Mobile campus.

The role involves managing workflows, assisting with fiscal management, processing journal entries, and coordinating conferences and non-credit programs. You will support the Executive Director and supervise student workers as needed.

Qualifications

• High school diploma or equivalent and five years of related experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Provides high-level administrative and financial operations support for the Center for Continuing Education and Outreach.
• Manages daily office workflows and program logistics.
• Handles financial administration, including accurate record-keeping and compliance.
• Processes journal entries and expense transfers; maintains audit-ready records.
• Manages petty cash, deposits, and reconciles payments.
• Issues invoices and tracks continuing education programming charges.
• Manages daily cash, checks, and credit transactions; prepares fiscal summaries.
• Uses the university purchasing card and processes vendor invoices and contracts.
• Works within Concur and Banner to submit travel expenses, PO's, and payments.
• Coordinates conferences, workshops, and non-credit courses; handles registrations and billing.
• Provides administrative support to the Executive Director of Outreach and Professional Development.
• Coordinates travel arrangements and meeting schedules; handles mail and filing.
• Assists with recruiting, training, scheduling, and supervising student workers.
• Performs other duties as assigned and maintains attendance.

Skills

Administrative support

Financial operations

Office coordination

Document management

Communication

Training and supervision

Education

High school diploma or equivalent

Tools

Concur

Banner

P-card system

Job description

Coordinator, Center for Continuing Education and Outreach - 007190

Position Title: Coordinator, Center for Continuing Education and Outreach - 007190

Division: Academic Affairs

Department: 310100 - Global USA, AVP Office

Minimum Qualifications: High school diploma or equivalent and five years of related experience. An equivalent combination of education and experience may be considered.

Preferred Qualifications

Job Description Summary: The University of South Alabama’s Center for Continuing Education is seeking to hire a Coordinator Center for Continuing Education and Outreach.

Essential Functions: These are the job duties required of the position.

• Performs high-level administrative, organizational, and financial operations support for both the Center for Professional & Continuing Education and the Office of Global Outreach.
• Manages the daily office workflows and program logistics.
• Plays a critical role in fiscal management, ensuring accurate record-keeping, compliance with institutional policies, and smooth financial administration across all outreach initiatives.
• Processes journal entries and expense transfers between departments; maintains comprehensive, audit-ready expense documentation and financial records.
• Manages petty cash funds according to institutional guidelines, prepares timely bank and institutional deposits, and reconciles incoming payments.
• Issues and follows up on invoices for any continuing education programming.
• Handles daily cash, check, and credit transactions; prepares financial summaries and regular fiscal reports as directed.
• Uses a university purchasing card (p-card) in strict adherence to institutional policy; processes vendor invoices, agent contracts, and international commission payments.
• Works extensively within institutional financial systems (e.g., Concur, Banner) to submit travel expense reports, purchase orders, and payment requisitions.
• Makes comprehensive administrative and logistical arrangements for conferences, workshops, non-credit courses, and global outreach initiatives.
• Coordinates participant registrations, fee collections, and specialized billing for continuing education programs.
• Serves as the primary administrative support to the Executive Director of Outreach and Professional Development.
• Coordinates meeting schedules, itineraries, and domestic/international travel arrangements for the Executive Director.
• Receives and routes incoming physical mail and digital communications.
• Maintains organized electronic and physical filing systems for administrative, legal and program records.
• Assists with recruiting, training, scheduling, and supervising student workers.
• Performs other administrative, financial, and operational duties as assigned.
• Regular and prompt attendance.
• Ability to work schedule as defined and overtime as required.
• Related duties as required.

Posting Information

Number of Vacancies: 1

Position End Date (if temporary):

Job Open Date: 09/16/2026

Job Close Date:

Open Until Filled: Yes

Working Days

Monday - Friday

Working Hours

8:00 a.m. - 5:00 p.m.

Job Location

Main Campus

Full-time or Part-Time

Full Time

Regular or Temporary

Regular

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Are you at least 18 years of age?
  • Yes
  • No
• * Do you have a legal right to work in the United States?
  • Yes
  • No
• * The University of South Alabama typically does not sponsor individuals for staff positions. Will you now or in the future require sponsorship for employment visa status?
  • Yes
  • No
• * What is the highest level of education you have completed?
  • Less than High School
  • High School Diploma or equivalent
  • Associates Degree
  • Bachelors Degree (or will obtain within 6 months)
  • Masters Degree (or will obtain within 6 months)
  • Terminal Degree (or will obtain within 6 months)
• * How many years of related experience do you have?
  • Less than 1 year
  • Between 1 - 3 years
  • Between 3 - 5 years
  • Between 5 - 7 years
  • More than 7 years
• * How did you hear about this position?
  • USA website
  • LinkedIn
  • Zip Recruiter
  • Indeed
  • HigherEd Jobs
  • Alabama Career Center / Alabama Works
  • Facebook
  • Word of mouth
  • Other

The University of South Alabama is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally protected basis. If you feel you have been discriminated against, please notify the Equal Employment Opportunity Investigator or the Associate Vice President, Finance and Administration/CHRO.

EO Employer – minorities/females/veterans/disabilities/sexual orientation/gender identity.

Annual Security and Fire Safety Report
The University of South Alabama publishes certain crime statistics for the most recent three-year period as required by the Jeanne Clery Act. The Annual Security and Fire Safety Report is required by federal law and contains policy statements and crime statistics for the school. The report, along with additional information, is available online at: http://www.southalabama.edu/departments/police/resources/fireandsafetyreport.pdf . You may also request a paper copy from the University Police office located at 290 Stadium Blvd, Beta Gamma Commons Building, Mobile, AL 36688.