Administrative Assistant — On‑Site, Proactive Office Support

MSCCN; Fort Worth (TX); On-site; USD 38,000 - 45,000; Full time

Job summary

UES in Fort Worth is seeking an Administrative Assistant to support daily office operations, coordinate schedules, manage documentation, and assist leadership and team members. This on-site role requires highly organized, detail-oriented, proactive individuals with strong communication skills who enjoy a fast-paced, team-focused environment.

Responsibilities include scheduling meetings and travel, handling correspondence, preparing agendas and minutes, maintaining supplies, data entry, and

Qualifications

• High school diploma or equivalent required.
• Associate’s degree or coursework preferred.
• 0-2 years of administrative or office support experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational, time management, and problem‑solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Excellent verbal and written communication to interact with team members and stakeholders.

Responsibilities

• Manage and coordinate schedules, including meetings, appointments, and travel.
• Handle incoming and outgoing correspondence (emails, letters, packages).
• Prepare meeting agendas, take minutes, and distribute materials.
• Maintain office supplies inventory and restock as necessary.
• Assist with data entry, reports, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations.
• Provide administrative support for various projects as assigned.
• Greet visitors and direct phone calls, providing information as needed.
• Communicate with internal and external partners and vendors.
• Travel up to 10% for offsite meetings, training or events.

Skills

Organization

Time management

Communication

Attention to detail

Discretion

Problem solving

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Job description

UES in Fort Worth is seeking an Administrative Assistant to support daily office operations, coordinate schedules, manage documentation, and assist leadership and team members. This on-site role requires highly organized, detail-oriented, proactive individuals with strong communication skills who enjoy a fast-paced, team-focused environment.

Responsibilities include scheduling meetings and travel, handling correspondence, preparing agendas and minutes, maintaining supplies, data entry, and