Construction Site Admin & Payroll Specialist

John Burns; Sullivan (IN); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) with company contribution

Profit sharing

Long-term disability

Job summary

John Burns seeks an Onsite Administrative Assistant to support Project Management, Field, and Accounting teams at the job site. The role ensures accurate documentation, payroll processing, and acts as liaison between site and corporate office.

The ideal candidate has strong organizational skills, 4+ years of construction-adjacent admin experience, and proficiency with MS Office and payroll systems. This is a full-time on-site position with a collaborative team environment.

Qualifications

• High school diploma or equivalent required; associate degree preferred.
• 4+ years of administrative experience, ideally on active construction sites.
• Ability to manage time-sensitive documentation with accuracy and discretion.
• Experience with payroll processing and prevailing wage requirements is a plus.
• Proficiency with HRIS and payroll systems is beneficial.

Responsibilities

• Provide admin support for project management and field teams at the job site.
• Coordinate onboarding, badging, orientation, and site-specific requirements.
• Process payroll documentation and assist with weekly payroll verification.
• Prepare certified payroll reports and ensure prevailing wage compliance.
• Maintain organized filing systems for project documentation.
• Attend onsite meetings, document minutes, and relay action items.

Skills

Organizational skills

Multi-tasking

Communication skills

Payroll processing

Attention to detail

Independence with teamwork

Microsoft Office

HRIS/payroll systems

Construction documentation

Education

High school diploma or equivalent

Associate's degree in Business Administration or related field

Tools

Autodesk Construction Cloud

Microsoft Office Suite

Job description

John Burns seeks an Onsite Administrative Assistant to support Project Management, Field, and Accounting teams at the job site. The role ensures accurate documentation, payroll processing, and acts as liaison between site and corporate office.

The ideal candidate has strong organizational skills, 4+ years of construction-adjacent admin experience, and proficiency with MS Office and payroll systems. This is a full-time on-site position with a collaborative team environment.