Construction Project Admin: Payroll, Docs & Purchasing

clark; McLean (VA); On-site; USD 42,000 - 64,000; Full time

Job summary

Clark Construction is seeking a detail-oriented administrative professional to support our on-site project teams in McLean, VA. The role includes reviewing payrolls, processing pay applications, handling purchasing, and maintaining reports to ensure project timelines are met.

Requirements include 1–3 years of admin/Accounting experience, a Bachelor’s degree, and proficiency with MS Office. Bilingual Spanish is required; the candidate must work well in a fast-paced construction environment.

Qualifications

• Bilingual Spanish required.
• 1–3 years of administration/accounting experience; experience on large-scale construction projects is a plus.
• Bachelor's degree from an accredited undergraduate institution preferred.
• Demonstrated experience in billing, document control, and purchasing.
• Commitment to data accuracy and timeliness; strong attention to detail.
• Ability to manage multiple projects with overlapping deadlines and use resources effectively.
• Proficient in Microsoft Office (Excel, Word) and related tools.
• Able to work well with others, take direction, and work independently.

Responsibilities

• Review Certified Payrolls for subcontractors.
• Assist with trade/craft payroll processing.
• Assist with monthly pay applications (Invoices, Subcontractor Payments, Waiver Tracking).
• Review Purchase Orders and Invoices.
• Create, update, and maintain reports.
• Document Control (Scanning/Uploading documents).
• Assist with minor purchasing (process invoices, cost comparisons).
• General Office Management.
• Insurance Certificate Tracking.
• Equipment Tracking and Inventory Control.
• Answering phones and maintaining office supplies.

Skills

Bilingual Spanish

Attention to detail

Multitasking

Independent contributor

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

MS Office

Job description

Clark Construction is seeking a detail-oriented administrative professional to support our on-site project teams in McLean, VA. The role includes reviewing payrolls, processing pay applications, handling purchasing, and maintaining reports to ensure project timelines are met.

Requirements include 1–3 years of admin/Accounting experience, a Bachelor’s degree, and proficiency with MS Office. Bilingual Spanish is required; the candidate must work well in a fast-paced construction environment.