Construction Project Operations Coordinator

Schmid & Rhodes Construction; Knoxville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Schmid & Rhodes Construction is seeking a Project Administrator to support multiple construction projects in Knoxville. You will work closely with Construction Managers to keep project data organized and ensure smooth communication among teams and vendors.

The role focuses on organizing meetings, tracking submittals and inspections, and monitoring costs to keep projects on time and on budget. Strong organizational and communication skills are essential for success.

Qualifications

• Organizational skills and ability to manage multiple tasks
• Strong teamwork and communication with stakeholders
• Understanding of construction terminology, materials and processes
• Ability to apply project management principles effectively
• Comfort with technology and new software platforms
• Clear and confident communication of project details and status updates
• Basic accounting and budget tracking for construction projects

Responsibilities

• Serve as the communication hub for each project, ensuring clarity across teams and vendors.
• Organize and schedule project meetings, create agendas and distribute minutes.
• Track construction documents, engineering reports, submittals, and inspections to keep progress current.
• Manage procurement, liaise with vendors on materials, samples, orders and deliveries.
• Monitor project costs and invoices; review weekly for accuracy.
• Collaborate with the Construction Manager on change orders, estimates, and schedules.
• Prepare project reports for internal teams and external stakeholders.

Job description

Schmid & Rhodes Construction is seeking a Project Administrator to support multiple construction projects in Knoxville. You will work closely with Construction Managers to keep project data organized and ensure smooth communication among teams and vendors.

The role focuses on organizing meetings, tracking submittals and inspections, and monitoring costs to keep projects on time and on budget. Strong organizational and communication skills are essential for success.