Junior Construction Administrator

Southern Spear Ironworks LLC; Chattanooga (TN); On-site; USD 40,000 - 60,000; Full time

Job summary

A construction firm is seeking a Junior Construction Administrator in Chattanooga, TN to support project teams by managing documentation and coordinating communications. The ideal candidate will have 0-3 years of experience and possess strong organizational skills and proficiency in Microsoft Office. This role provides hands-on exposure to construction projects with clear advancement opportunities to roles such as Construction Administrator or Project Engineer.

Qualifications

• 0-3 years of experience in construction administration or related field.
• Ability to manage multiple tasks effectively.
• Interest in construction management or project administration.

Responsibilities

• Maintain organized project files within management systems.
• Log and track RFIs and project correspondence.
• Assist in preparing quantity takeoffs for vendors.

Skills

Strong organizational skills

Attention to detail

Proficiency in Microsoft Office

Strong written communication

Strong verbal communication

Tools

Microsoft Office

Document management systems

Job description

Location: Chattanooga, TN (or Project-Based)

Employment Type: Full-Time

Position Overview

We are seeking a Junior Construction Administrator to support our project teams with documentation control, administrative coordination, and routine project communications. This role is ideal for an early-career professional interested in construction management and project administration who wants hands‑on exposure to active construction projects.

The Junior Construction Administrator works under the direction of the Project Manager or Project Engineer and plays a key role in keeping project records organized, deadlines tracked, and communications flowing.

Key Responsibilities

• Maintain organized project files and documentation within project management systems
• Log, track, and distribute RFIs, submittals, meeting minutes, and project correspondence
• Assist in assembling submittal packages and tracking review status through approval
• Support preparation of routine project correspondence under supervision
• Assist with compiling pay application backup, including invoices, lien waivers, and material documentation
• Assist in maintaining the project Sustainability Notebook
• Assist in maintaining the project Quality Assurance Manual
• Assist in preparing quantity takeoffs and soliciting proposals from vendors and subcontractors
• Track close‑out documentation including warranties, O&M manuals, and as‑built drawings
• Assist with meeting agendas, meeting minutes, and tracking follow‑up action items
• Coordinate routine communications between internal project teams and external partners

Qualifications

Required:

• 0–3 years of experience in construction administration, project coordination, or a related field
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Ability to manage multiple tasks and follow established processes

Preferred:

• Exposure to construction projects or internships
• Familiarity with document management systems (Smartsheets, Project Site, etc.)
• Interest in construction management or project administration

Skills & Attributes

• Detail‑oriented and dependable
• Strong written and verbal communication
• Willingness to learn and accept feedback
• Team‑focused with a professional attitude

This role offers a clear path for advancement into Construction Administrator, Project Engineer, or Assistant Project Manager positions as experience and skills develop.