Project Administrator

Schmid & Rhodes Construction; Knoxville (TN); On-site; USD 42,000 - 60,000; Full time

Job summary

Schmid & Rhodes Construction is seeking a Project Administrator to support multiple construction projects in Knoxville. You will work closely with Construction Managers to keep project data organized and ensure smooth communication among teams and vendors.

The role focuses on organizing meetings, tracking submittals and inspections, and monitoring costs to keep projects on time and on budget. Strong organizational and communication skills are essential for success.

Qualifications

• Organizational skills and ability to manage multiple tasks
• Strong teamwork and communication with stakeholders
• Understanding of construction terminology, materials and processes
• Ability to apply project management principles effectively
• Comfort with technology and new software platforms
• Clear and confident communication of project details and status updates
• Basic accounting and budget tracking for construction projects

Responsibilities

• Serve as the communication hub for each project, ensuring clarity across teams and vendors.
• Organize and schedule project meetings, create agendas and distribute minutes.
• Track construction documents, engineering reports, submittals, and inspections to keep progress current.
• Manage procurement, liaise with vendors on materials, samples, orders and deliveries.
• Monitor project costs and invoices; review weekly for accuracy.
• Collaborate with the Construction Manager on change orders, estimates, and schedules.
• Prepare project reports for internal teams and external stakeholders.

Job description

Job Title: Project Administrator

Company: Schmid & Rhodes Construction

At Schmid & Rhodes Construction, we are committed to delivering high-quality, detail-focused projects that make an impact. As we grow, we're looking for a Project Administrator to join our team and play a key role in the success of multiple construction projects. If you're someone who thrives in a fast-paced environment, enjoys keeping projects on track, and loves seeing the finer details through to completion, we'd love to hear from you!

About The Role

As a Project Administrator, you will be the backbone of our project operations. Working closely with our Construction Managers, you'll manage the day-to-day flow of project data, ensure seamless communication between all stakeholders, and keep every document and detail organized. Your ability to juggle multiple tasks at once, while maintaining precision and clarity, will ensure that each project runs smoothly, from the first blueprint to the final inspection.

This role is central to keeping projects on time, on budget, and on point. You'll be responsible for everything from organizing project meetings and distributing minutes, to tracking material orders and managing submittals. If you're looking for an opportunity where you can be both organized and hands‑on, this is the place for you.

What You'll Do

• Serve as the communication hub for each project, ensuring clarity across teams and vendors.
• Organize and schedule project meetings, creating agendas and distributing meeting minutes.
• Track all construction documents, engineering reports, submittals, and inspections to ensure the project’s progress is up to date and well‑documented.
• Manage the procurement process, liaising with vendors on materials, samples, orders, and deliveries.
• Keep a close eye on project costs and invoices, reviewing them weekly for accuracy.
• Collaborate with the Construction Manager(s) on change orders, estimate updates, and construction schedules.
• Prepare project reports for both internal teams and external stakeholders, giving everyone a clear view of the progress being made.

What We’re Looking For

We are searching for a candidate who is not only highly organized and task-driven but also someone who thrives in a team-oriented environment. You’ll enjoy working with people, balancing multiple priorities, and leveraging technology to streamline workflows.

The Ideal Candidate

• Is well-organized, task-driven, and confident in managing simultaneous projects.
• Enjoys collaborating with teams and excels in keeping all parties on the same page.
• Understands construction terminology, materials, and processes, and can apply project management principles effectively.
• Has strong technology skills and is able to quickly adapt to new software platforms.
• Is a strong communicator, able to articulate project details and status updates clearly and confidently.
• Is familiar with basic accounting and budget tracking for construction projects.

This role offers a unique opportunity to contribute to the success of high-quality construction projects in a meaningful way.