Construction Project Administrator: Budget, Docs & Coordination

Comfort Systems USA (Mid South); Birmingham (AL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive pay

Medical, vision, and dental insurance

401(k) Plan with multiple investment

Paid holidays and generous PTO

Training and Development Programs

Company-paid EAP

Job summary

Comfort Systems USA Mid South is seeking a Project Administrator to support the execution of commercial construction projects by providing administrative, financial, and operational support to the Project Management team. You will coordinate project setup, maintain documentation, and ensure organized records from award through closeout.

The role offers opportunities for problem-solving in a fast-paced environment and requires attention to detail, strong communication, and collaboration with

Qualifications

• High School Diploma or GED; Associate degree preferred.
• 2+ years administrative or project support experience.
• Experience with Procore and COINS ERP preferred.

Responsibilities

• Create and establish new projects within company systems.
• Set up and maintain project files, documentation, and tracking logs.
• Coordinate project setup and document management within Procore.
• Enter and maintain project budgets, cost codes, and budget revisions.
• Prepare monthly Cost-to-Complete (CTC) meeting packages and record meeting minutes.
• Generate and distribute job cost reports for Project Managers and leadership.
• Support project financial tracking through COINS and other company systems.
• Process project documentation including certificates of insurance, performance & payment bonds, final consents of surety, sales tax exemption certificates, notices to owner, and CCIP/OCIP documentation.
• Maintain accurate project records and electronic documentation throughout the project lifecycle.
• Assist with project closeout documentation and administrative requirements.
• Coordinate with Project Managers and internal departments to ensure projects remain organized and on schedule.
• Support continuous improvement initiatives by identifying opportunities to streamline administrative processes.
• Perform additional project support responsibilities as assigned.

Skills

Organizational skills

Communication skills

Independent work

Multi-tasking

MS Office

Education

High School Diploma or GED

Associate degree preferred

Tools

Procore

COINS ERP

MS Office Suite

Job description

Comfort Systems USA Mid South is seeking a Project Administrator to support the execution of commercial construction projects by providing administrative, financial, and operational support to the Project Management team. You will coordinate project setup, maintain documentation, and ensure organized records from award through closeout.

The role offers opportunities for problem-solving in a fast-paced environment and requires attention to detail, strong communication, and collaboration with