Construction Project Navigator

AppleOne Employment Services; Costa Mesa (CA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Major medical

Dental

Vision

401k

Sick pay

Job summary

AppleOne Employment Services in Costa Mesa, CA is seeking a Project Coordinator-Construction to support industrial facilities and infrastructure projects. You will work with assistant project managers, field technicians, vendors, and internal teams to maintain documentation, purchase orders, invoices, and project files.

The role offers a path in construction project administration with a collaborative team and steady project activity.

Qualifications

• Coordinate administrative support for construction projects from documentation through billing support.
• Track project files, purchase orders, invoices, vendor documentation, and related records.
• Support project managers, field technicians, vendors, and internal teams with timely communication and follow-up.
• Maintain accurate, organized project information to support efficient project execution.
• 3 to 5 years of administrative support, project coordination, or construction administration experience.
• Experience supporting documentation, purchase orders, invoicing, billing records, scheduling, or project tracking.
• Proficiency with Microsoft Word, Excel, Outlook, and general office systems.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication skills for working with office teams, field personnel, and vendors.
• Detail-oriented, dependable, and comfortable following established processes in a fast-paced construction environment.

Responsibilities

• Communicate project updates between office staff, field technicians, vendors, and project leadership.
• Submit, track, and maintain approved project documentation, files, purchase orders, invoices, and billing records.
• Follow up with vendors to confirm documentation, timelines, outstanding items, and project-related details.
• Support assistant project managers with administrative coordination, scheduling support, and project tracking.
• Maintain organized electronic and physical project files using Microsoft Word, Excel, Outlook, and internal processes.
• Help ensure project records are accurate, complete, accessible, and up to date for internal team members.

Skills

Project coordination

Administrative support

Communication

Multitasking

Documentation

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

AppleOne Employment Services in Costa Mesa, CA is seeking a Project Coordinator-Construction to support industrial facilities and infrastructure projects. You will work with assistant project managers, field technicians, vendors, and internal teams to maintain documentation, purchase orders, invoices, and project files.

The role offers a path in construction project administration with a collaborative team and steady project activity.