Construction Project Documentation Lead

Delco Development LLC; Willingboro Township (NJ); On-site; USD 52,000 - 76,000; Full time

Job summary

Delco Development LLC is seeking a Construction Project Administrator in Willingboro, NJ. The role focuses on managing and coordinating project documentation throughout all construction phases, maintaining AIA contracts, change orders, project records, and compliance communications.

The ideal candidate will be highly organized with strong attention to detail and experience in construction administration processes and documentation required by industry standards.

Qualifications

• 1 year or more in construction administration.
• Knowledge of AIA contract documents and project workflows.
• Experience with construction management software and Microsoft Office Suite.
• Understanding of RFIs, submittals, change orders, pay applications, and closeout procedures.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects and deadlines simultaneously.

Responsibilities

• Prepare, review, and maintain AIA contract documents and change orders.
• Assist in executing and tracking owner, contractor, subcontractor, and consultant agreements using e-signature tools.
• Monitor contract compliance and ensure proper filing of documentation.
• Organize and maintain project files (electronic and hard copy).
• Manage submittals, RFIs, change orders, and project correspondence.
• Track documentation deadlines and ensure timely processing.
• Assist with project closeout documentation, warranties, as-builts, and operation manuals.
• Communicate with clients, subcontractors, vendors, and architects.
• Support project managers with scheduling and coordination.
• Perform general administrative duties for construction operations.
• Handle project billings, lien waivers, and insurance certificate reporting.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Multitasking

Tools

Microsoft Office Suite

Construction management software

Sage

Job description

Delco Development LLC is seeking a Construction Project Administrator in Willingboro, NJ. The role focuses on managing and coordinating project documentation throughout all construction phases, maintaining AIA contracts, change orders, project records, and compliance communications.

The ideal candidate will be highly organized with strong attention to detail and experience in construction administration processes and documentation required by industry standards.