Construction Project Coordinator - Western Canada

Victaulic Company; Easton (Northampton County); On-site; USD 60,000 - 85,000; Full time

Job summary

Victaulic is seeking a Project Coordinator to support the Project Execution Manager and team in planning, coordinating, and executing construction-related projects across Western Canada. The role suits a highly organized person who handles multiple priorities, coordinates stakeholders, and keeps project details accurate from award to completion.

This position offers growth toward a future Project Execution Manager role within Victaulic, with travel to project sites and customers as required.

Qualifications

• Diploma or Bachelor's degree in Business, Project Management, Engineering, Construction Management, or related field.
• 2-5 years of experience in project coordination, project administration, construction, engineering, manufacturing, or related environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong attention to detail and problem-solving abilities.
• Willingness to travel up to 15-20% throughout Canada for project meetings.

Responsibilities

• Support the Project Execution Manager with day-to-day coordination of active projects.
• Assist in the development of project execution plans.
• Assist in maintaining project schedules, milestones, deliverables, and action item trackers.
• Coordinate project documentation, meeting minutes, project correspondence, and filing systems.
• Track project progress and assist with the preparation of project status reports and dashboards.
• Schedule and coordinate internal project meetings, customer meetings, and project reviews.
• Work closely with Sales, Engineering, Customer Care, Supply Chain, and Operations teams to support project planning & execution activities.
• Assist in monitoring project schedule, budgets, and resource requirements.
• Follow up with internal and external stakeholders to ensure commitments and deliverables are met.
• Support project planning, execution, and close-out activities.
• Identify project risks, schedule impacts, and potential issues, and escalate as appropriate.
• Support customer communications related to project reporting, updates, schedules, and deliverables.
• Participate in site visits and customer meetings as required.
• Support continuous improvement initiatives and development of PM best practices.
• Prepare and deliver project presentations to support internal and customer communication.
• Conduct MAR analyses to support project reporting.
• Commit to continuous learning through training and mentoring.
• Support teammates while fostering a collaborative and inclusive work environment.
• Assist in responding to RFPs and contribute to proposal development as needed.
• Support contract, change, and interface management throughout project execution.
• Ensure proper storage and organization of project files, drawings, and records.

Skills

Organizational skills

Written & verbal communication

Multitasking

MS Office

Attention to detail

Team collaboration

Travel willingness

Education

Diploma or Bachelor’s in Business/PM/Engineering/Construction Mgmt

Tools

Microsoft Office Suite

Job description

Victaulic is seeking a Project Coordinator to support the Project Execution Manager and team in planning, coordinating, and executing construction-related projects across Western Canada. The role suits a highly organized person who handles multiple priorities, coordinates stakeholders, and keeps project details accurate from award to completion.

This position offers growth toward a future Project Execution Manager role within Victaulic, with travel to project sites and customers as required.