Sales Operations Project Coordinator

Victaulic Company; Easton (Northampton County); Vor Ort; USD 60.000 - 85.000; Vollzeit

Zusammenfassung

Victaulic is seeking a Project Coordinator to support the Project Execution Manager and team in planning, coordinating, and executing construction-related projects across Western Canada. The role suits a highly organized person who handles multiple priorities, coordinates stakeholders, and keeps project details accurate from award to completion.

This position offers growth toward a future Project Execution Manager role within Victaulic, with travel to project sites and customers as required.

Qualifikationen

• Diploma or Bachelor's degree in Business, Project Management, Engineering, Construction Management, or related field.
• 2-5 years of experience in project coordination, project administration, construction, engineering, manufacturing, or related environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong attention to detail and problem-solving abilities.
• Willingness to travel up to 15-20% throughout Canada for project meetings.

Aufgaben

• Support the Project Execution Manager with day-to-day coordination of active projects.
• Assist in the development of project execution plans.
• Assist in maintaining project schedules, milestones, deliverables, and action item trackers.
• Coordinate project documentation, meeting minutes, project correspondence, and filing systems.
• Track project progress and assist with the preparation of project status reports and dashboards.
• Schedule and coordinate internal project meetings, customer meetings, and project reviews.
• Work closely with Sales, Engineering, Customer Care, Supply Chain, and Operations teams to support project planning & execution activities.
• Assist in monitoring project schedule, budgets, and resource requirements.
• Follow up with internal and external stakeholders to ensure commitments and deliverables are met.
• Support project planning, execution, and close-out activities.
• Identify project risks, schedule impacts, and potential issues, and escalate as appropriate.
• Support customer communications related to project reporting, updates, schedules, and deliverables.
• Participate in site visits and customer meetings as required.
• Support continuous improvement initiatives and development of PM best practices.
• Prepare and deliver project presentations to support internal and customer communication.
• Conduct MAR analyses to support project reporting.
• Commit to continuous learning through training and mentoring.
• Support teammates while fostering a collaborative and inclusive work environment.
• Assist in responding to RFPs and contribute to proposal development as needed.
• Support contract, change, and interface management throughout project execution.
• Ensure proper storage and organization of project files, drawings, and records.

Kenntnisse

Organizational skills

Written & verbal communication

Multitasking

MS Office

Attention to detail

Team collaboration

Travel willingness

Ausbildung

Diploma or Bachelor’s in Business/PM/Engineering/Construction Mgmt

Tools

Microsoft Office Suite

Jobbeschreibung

Job Description

ABOUT VICTAULIC

Victaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real-world challenges across a wide range of industries.

Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high-quality products are used in more than 140 countries, supporting some of the world's most critical and prestigious structures.

An Industry Leader With a Heart as Big as Its Ambition and Innovation

At Victaulic, we're committed to constructing a better world for and with our people.

Let's Build a Better World Together.

Our commitment to our people is built on four pillars:

• We build from within.
• We stand behind our people.
• We foster an environment for constant learning.
• We engineer change for a more stable and sustainable world.

YOUR IMPACT STARTS HERE

We're seeking a Project Coordinator to support the Project Execution Manager and broader project team in the successful planning, coordination, and execution of construction-related projects throughout Western Canada. This role is ideal for a highly organized individual who enjoys managing multiple priorities, coordinating stakeholders, and ensuring project details are tracked effectively from project award through completion. You'll play a key role in maintaining project schedules, monitoring deliverables, supporting customer communication, and ensuring project documentation remains accurate and up to date, working collaboratively with internal teams, customers, contractors, and external stakeholders. This role also offers a clear development pathway toward a future Project Execution Manager position within Victaulic.

WHAT YOU'LL BUILD & OWN

• Support the Project Execution Manager with day-to-day coordination of active projects.
• Assist in the development project execution plans
• Assist in maintaining project schedules, milestones, deliverables, and action item trackers.
• Coordinate project documentation, meeting minutes, project correspondence, and filing systems.
• Track project progress and assist with the preparation of project status reports and dashboards.
• Schedule and coordinate internal project meetings, customer meetings, and project reviews.
• Work closely with Sales, Engineering, Customer Care, Supply Chain, and Operations teams to support project planning & execution activities.
• Assist in monitoring project schedule, budgets, and resource requirements.
• Followupwith internaland external stakeholders toensurecommitmentsanddeliverablesis
• Support project planning & setup, execution, and close-out activities.
• Help identify project risks, schedule impacts, and potential issues, and elevate as appropriate.
• Assist with customer communications related to project reporting, updates, schedules, and deliverables.
• Participate in site visits and customer meetings as required.
• Support continuous improvement initiatives and the development of project management best practices.
• Prepare and deliver project presentations to support internal and customer communication.
• Conduct MAR (Material-Availability-Report) analysis to support project reporting.
• Commit to continuous learning through training, mentoring, and skill development initiatives.
• Support teammates while fostering a collaborative and inclusive work environment.
• Assist in responding to RFPs and contribute to proposal development as needed.
• Support contract, change, and interface management activities throughout project execution.
• Ensure proper storage and organization of project files, drawings, and records throughout the project lifecycle.
• Perform other duties and special projects as assigned.

WHAT YOU BRING

• Diploma or Bachelor's degree in Business, Project Management, Engineering, Construction Management, or a related field.
• 2-5 years of experience in project coordination, project administration, construction, engineering, manufacturing, or a related environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong attention to detail and problem-solving abilities.
• Ability to work effectively both independently and within a team environment.
• Willingness to travel up to 15-20% throughout Canada for project meetings, custome