Sales Operations Project Coordinator

Victaulic Company; United States; On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Performance-based incentives

Tuition reimbursement

Health, dental, and vision coverage

Retirement plan with company match

Life insurance

Paid time off & holidays

Employee Assistance Program

Job summary

Victaulic seeks a Project Coordinator to support the Project Execution Manager and project teams across Western Canada. The role emphasizes organized planning, stakeholder coordination, and meticulous documentation from award to completion, with a clear path toward a Project Execution Manager position.

You will collaborate with Sales, Engineering, Customer Care, Supply Chain, and Operations to ensure on-time delivery and effective communication with customers and contractors.

Qualifications

• Bachelor's degree in Business, Project Management, Engineering, Construction Management, or related field.
• 2–5 years of experience in project coordination, project administration, construction, or related environment.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
• Strong attention to detail and problem-solving abilities.
• Ability to work independently and in a team.
• Willingness to travel up to 15–20% within Canada for project meetings and site visits.

Responsibilities

• Coordinate day-to-day activities with the Project Execution Manager.
• Help develop project execution plans and maintain schedules, milestones, deliverables, and trackers.
• Prepare project status reports and dashboards for stakeholders.
• Schedule and coordinate internal and external project meetings and reviews.
• Assist in monitoring project schedule, budgets, and resource needs.
• Support project planning, setup, execution, and close-out activities.
• Escalate risks and schedule impacts as appropriate.
• Assist with customer communications and site visits as required.

Skills

Project coordination

Organization

Time management

Communication

Multitasking

Microsoft Office

Attention to detail

Teamwork

Travel readiness

Education

Bachelor's degree or Diploma

Tools

Microsoft Project

Autodesk

Smartsheet

Asana

Job description

ABOUT VICTAULIC

Victaulic, headquartered in Easton, Pennsylvania, is the global leader in mechanical pipe joining solutions, delivering advanced technologies and engineering services to address complex piping challenges faced by engineers, site owners and contractors. Since 1919, our innovative solutions have improved construction productivity and reduced risks, ensuring projects are completed safely, on time, and within budget. With over 6,000 employees spanning 50+ locations worldwide, our teams are dedicated to delivering advanced technologies and engineering expertise that address real-world challenges across a wide range of industries. Our sustainable solutions, made from high quality, graded scrap steel, promote circular construction by making piping systems infinitely reconfigured and minimizing environmental impact. Today, our high-quality products are used in more than 140 countries, supporting some of the world's most critical and prestigious structures. An Industry Leader With a Heart as Big as Its Ambition and Innovation At Victaulic, we're committed to constructing a better world for and with our people. Let's Build a Better World Together. Our commitment to our people is built on four pillars:

• We build from within.
• We stand behind our people.
• We foster an environment for constant learning.
• We engineer change for a more stable and sustainable world.

YOUR IMPACT STARTS HERE

We're seeking a Project Coordinator to support the Project Execution Manager and broader project team in the successful planning, coordination, and execution of construction-related projects throughout Western Canada. This role is ideal for a highly organized individual who enjoys managing multiple priorities, coordinating stakeholders, and ensuring project details are tracked effectively from project award through completion. You'll play a key role in maintaining project schedules, monitoring deliverables, supporting customer communication, and ensuring project documentation remains accurate and up to date, working collaboratively with internal teams, customers, contractors, and external stakeholders. This role also offers a clear development pathway toward a future Project Execution Manager position within Victaulic.

WHAT YOU'LL BUILD & OWN

• Support the Project Execution Manager with day-to-day coordination of active projects.
• Assist in the development project execution plans
• Assist in maintaining project schedules, milestones, deliverables, and action item trackers.
• Coordinate project documentation, meeting minutes, project correspondence, and filing systems.
• Track project progress and assist with the preparation of project status reports and dashboards.
• Schedule and coordinate internal project meetings, customer meetings, and project reviews.
• Work closely with Sales, Engineering, Customer Care, Supply Chain, and Operations teams to support project planning & execution activities.
• Assist in monitoring project schedule, budgets, and resource requirements.
• Follow up with internal and external stakeholders to ensure commitments and deliverables are completed on schedule.
• Support project planning & setup, execution, and close-out activities.
• Help identify project risks, schedule impacts, and potential issues, and **escalate** as appropriate.
• Assist with customer communications related to project reporting, updates, schedules, and deliverables.
• Participate in site visits and customer meetings as required.
• Support continuous improvement initiatives and the development of project management best practices.
• Prepare and deliver project presentations to support internal and customer communication.
• Conduct MAR (Material-Availability-Report) analysis to support project reporting.
• Commit to continuous learning through training, mentoring, and skill development initiatives.
• Support teammates while fostering a collaborative and inclusive work environment.
• Assist in responding to RFPs and contribute to proposal development as needed.
• Support contract, change, and interface management activities throughout project execution.
• Ensure proper storage and organization of project files, drawings, and records throughout the project lifecycle.
• Perform other duties and special projects as assigned.

WHAT YOU BRING

• Diploma or Bachelor's degree in Business, Project Management, Engineering, Construction Management, or a related field.
• 2-5 years of experience in project coordination, project administration, construction, engineering, manufacturing, or a related environment.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint.
• Strong attention to detail and problem-solving abilities.
• Ability to work effectively both independently and within a team environment.
• Willingness to travel up to 15-20% throughout Canada for project meetings, customer visits, and site support as required.

WHAT SETS YOU APART

• Experience supporting construction, engineering, industrial, energy, power, oil & gas, mining manufacturing, or infrastructure projects.
• Familiarity with project management software such as Microsoft Project, Autodesk, Smartsheet, Asana, or similar platforms.
• Knowledge of project management principles and methodologies.
• PMP, CAPM certification or project management coursework.
• Experience coordinating multiple projects simultaneously.
• Exposure to Lean, Continuous Improvement, or process optimization initiatives.
• Familiarity with contracting models such as EPC, Design-Bid-Build, Design-Build, and Time & Material.
• Awareness of safety procedures and regulatory compliance requirements in construction or industrial environments.

WHAT WE OFFER

• Build A Better Career Competitive compensation with performance-based incentives
• Career development programs and internal promotion pathways—we build from within
• Tuition reimbursement and continuous learning opportunities
• Build A Better Future Comprehensive health, dental, and vision coverage
• Retirement savings plans with company match
• Life insurance and disability coverage
• Build A Better You Paid time off, holidays, and flexible work arrangements where applicable
• Employee Assistance Programs (EAP) and wellness resources
• Inclusive, team-oriented culture where people look out for one another
• Build A Better World Join a company whose products contribute to a safer, more sustainable built environment every day.

COMPENSATION

The base salary range for this position is $65,000–$85,000 annually, based on experience. Actual compensation will be determined based on experience, qualifications, skills, and geographic location, and this role may also be eligible for the full benefits package described above.

IMMIGRATION SPONSORSHIP

Victaulic does not provide immigration sponsorship (e.g., H-1B, TN, or other work visa sponsorship) for this position. All applicants must be currently authorized to work in the applicable country on a full-time basis without the need for employer-sponsored immigration support now or in the future.

EQUAL EMPLOYMENT OPPORTUNITY

Victaulic is proud to be an Equal Opportunity Employer, welcoming applicants without discrimination based on age, race, color, national origin, citizenship, religion, creed, gender, sexual orientation, marital status, disability, veteran status, or any other protected status. Join us in creating an inclusive workplace that values the unique contributions of individuals from all backgrounds. Victaulic is committed to providing equitable opportunities to all applicants and welcomes applications from all qualified persons. Accommodations are available on request for candidates taking part in all aspects of the selection process.

VICTAULIC STAFFING PARTNER COMMUNICATION POLICY

All staffing agencies are strictly forbidden from directly contacting any Victaulic employees, except those within the Human Resources/Talent Acquisition team. All communications, inquiries and candidate submissions must be routed through Victaulic's Human Resources/Talent Acquisition team. Non-compliance with this policy may result in the suspension of partnership, cancellation of the current contract, and/or the imposition of a mandatory probation period before any future business can resume. Additionally, non-compliance may lead to a permanent ban on future business. This policy ensures a streamlined and compliant recruitment process.

Victaulic is a leader in pipe joining solutions, with over 5,500 employees involved in some of the most prestigious construction projects worldwide. From the Hoover Dam to Bird's Nest National Olympic Stadium in Beijing, Victaulic is there-increasing stability and sustainability wherever we go. While working for a fast-growing global leader is attractive, most Victaulic employees feel our best attributes are what we do for our people. This means doing things like building from within, sticking to our word, taking care of each other, and doing the right thing even when no one is watching. This blend of extraordinary opportunity and genuine caring is why so many people choose to build their lives and careers with us.