Construction Project Coordinator

Suffolk Construction; San Francisco (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Suffolk Construction in San Francisco is seeking a Project Administrator to provide daily administrative support to the project team. You will handle document distribution, filing, Procore updates, and coordination with subcontractors to keep the project on track.

The ideal candidate will have strong organizational skills, proficiency with MS Office, and the ability to work independently in a fast-paced environment while maintaining attention to detail and professional communication.

Qualifications

• Proficient in basic administrative functions and experienced with office equipment and software.
• Ability to manage and prioritize tasks with little supervision.
• Excellent written and verbal communication skills.
• 4-year college degree or equivalent work experience desired.
• Construction background preferred, but not necessary.
• Typing speed 45–50 wpm.

Responsibilities

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management
• Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines
• Maintain and track project information in Procore as required
• Follow up with subcontractors regarding project paperwork as needed
• Assist project team with closeout coordination and preparation of O & M Manuals
• Work with project team and manager(s) as directed to achieve departmental objectives
• Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines
• Order supplies for project team/office
• Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner
• Set up project binders and order project drawings from local printing resources
• Assist in the preparation and distribution of project punchlists
• Archive all project documentation according to Suffolk guidelines
• Participate in project and/or team meetings as needed
• Assist with daily planning of managers' schedules, meetings, and possibly travel (through corporate agency), if assigned

Skills

Administrative support

Communication skills

Independent work

MS Office proficiency

Time management

Typing speed

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

Outlook

Job description

Suffolk Construction in San Francisco is seeking a Project Administrator to provide daily administrative support to the project team. You will handle document distribution, filing, Procore updates, and coordination with subcontractors to keep the project on track.

The ideal candidate will have strong organizational skills, proficiency with MS Office, and the ability to work independently in a fast-paced environment while maintaining attention to detail and professional communication.