Construction Project Coordinator — Scheduling & Admin

CBRE Group, Inc.; Memphis (TN); On-site; USD 52,000 - 78,000; Full time

Job summary

CBRE Group, Inc. is seeking a Project Coordinator to support Lead Technicians and Project Managers with essential project administration.

The role emphasizes organization, process, and proactive communication to keep schedules, budgets, and documentation on track. Ideal candidates will have strong work ethic, solid Microsoft Office skills, and the ability to organize teams, manage timelines, and coordinate meetings.

Qualifications

• Five years of experience in project coordination or related roles.
• Experience on construction projects is preferred.
• Proficiency with Microsoft Office and project documentation.
• Understanding of building networks and related systems.
• Ability to plan and organize a team effort.
• Strong client relations and ability to build goodwill.
• Motivate and lead teams while maintaining morale.
• Solid time management and logical decision-making abilities.
• Commitment to quality and safety in project work.

Responsibilities

• Assist Leads and Project Managers with day-to-day project administrative functions.
• Maintain and monitor project plans, project schedules, timecards, work hours, budgets, and expenditures.
• Organizing, attending, and participating in stakeholder meetings.
• Document and follow up on important actions and decisions from meetings.
• Prepare necessary presentation materials for meetings.
• Ensure project deadlines are met.
• Provide administrative support as needed.
• Develop project strategies with the Lead Technician, Superintendent, and Project Manager.
• Ensure projects adhere to requirements and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Coordinate, manage, and make travel arrangements for technicians traveling to the project.
• Create the teams, develop the objectives/goals of each and assign individual responsibilities.
• Perform project accounting functions including managing the budget, tracking team expenses and minimizing exposure and risk to the project.
• Order, track, sort, inventory, and receive materials.
• Track labor production to ensure milestones are met.
• Collaborates with the entire organization.
• Primary liaison between Project Manager and Lead Technicians.
• Submit access requests for employees and testers.
• Manage all test results and maintain them in the project’s as-built folder.

Skills

Project coordination

Team leadership

Time management

Client management

Decision making

Quality and safety

Networking basics

Microsoft Office

Tools

Microsoft Office Suite

Job description

CBRE Group, Inc. is seeking a Project Coordinator to support Lead Technicians and Project Managers with essential project administration.

The role emphasizes organization, process, and proactive communication to keep schedules, budgets, and documentation on track. Ideal candidates will have strong work ethic, solid Microsoft Office skills, and the ability to organize teams, manage timelines, and coordinate meetings.