Construction Project Coordinator – Payments & Admin

Bartlett Cocke; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Bartlett Cocke General Contractors in Austin, TX is seeking a Project Coordinator to support project teams on issues, payments, and related administrative tasks in a fast-paced environment. The role involves coordinating subcontractors, processing pay apps via Textura, and maintaining budgets in CMiC.

Strong organizational skills and construction software experience are essential for success in this role, which collaborates closely with the project team to ensure timely and accurate payments and

Qualifications

• Minimum of three years of administrative or accounting experience in a construction environment.
• High School Diploma or equivalent.
• Experience using Viewpoint, CMiC or other construction software.
• Experience using Textura Construction Payment Management.

Responsibilities

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues and payments.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy and compliance.
• Contract and change order updates in Textura and related systems.
• Analyze and process subcontractor payment applications.
• Verify approvals, coding, and lien releases for proper due diligence.
• Prepare payment packets for accounting (Check and ACH).
• W-9 tracking and updates.
• Review subcontractor insurance and track surety claims.
• Import original budgets to CMiC.
• Assist with project closeout procedures.
• Review owner billings for reasonableness and accuracy.
• Collaborate with project team to resolve billing discrepancies.
• Produce monthly subcontractor reporting for project teams.
• Prepare and reconcile Textura pay applications with accounting reports.

Skills

Administrative support

Accounting experience

Communication

Time management

Education

High school diploma

Tools

Viewpoint

CMiC

Textura Construction Payment Management

Job description

Bartlett Cocke General Contractors in Austin, TX is seeking a Project Coordinator to support project teams on issues, payments, and related administrative tasks in a fast-paced environment. The role involves coordinating subcontractors, processing pay apps via Textura, and maintaining budgets in CMiC.

Strong organizational skills and construction software experience are essential for success in this role, which collaborates closely with the project team to ensure timely and accurate payments and