Project Coordinator

Bartlett Cocke General Contractors; Austin (TX); On-site; USD 52,000 - 76,000; Full time

Job summary

Bartlett Cocke General Contractors in Austin, TX seeks a Project Coordinator to support project teams on issues, payments and related tasks in a fast-paced environment.

Ideal candidates have strong administrative or accounting experience in construction, and proficiency with CMiC/Viewpoint/Textura for subcontract review, payment processing, and monthly reporting.

Qualifications

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment.
• High School Diploma or equivalent.
• Experience using Viewpoint, CMiC or other similar construction software.
• Experience using Textura Construction Payment Management.

Responsibilities

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Contract and change order updates in Textura utilizing any other related system reports.
• Analyze and process subcontractor payment applications.
• Perform proper due diligence including verification of approvals, coding and required lien releases.
• Prepare payment packets to be submitted to Accounting for both Check and ACH Transfer (Textura), including joint and partial payments.
• W-9 tracking and updates.
• Review and track subcontractor insurance.
• Track surety claims.
• Import original budgets to CMiC.
• Perform project closeout.
• Review owner billings for reasonableness and test for mathematical accuracy.
• Work with Project Team to resolve billing discrepancies.
• Research reporting inquiries and provide monthly subcontractor reporting to Project Teams.
• Accounting system and Textura pay app reconciliations reports at month end.
• Prepare and/or distribute a variety of other project reports.

Skills

Administrative experience

Accounting experience

Education

High School Diploma or equivalent

Tools

Viewpoint

CMiC

Textura Construction Payment Management

Job description

Overview

Bartlett Cocke General Contractors is currently seeking a Project Coordinator to join our team in Austin, TX. The Project Coordinator will be responsible for supporting project teams regarding project issues, payments, etc. in a fast-paced work environment.

Responsibilities

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Contract and change order updates in Textura utilizing any other related system reports.
• Analyze and process subcontractor payment applications.
• Perform proper due diligence including verification of approvals, coding and required lien releases.
• Prepare payment packets to be submitted to Accounting for both Check and ACH Transfer (Textura), including joint and partial payments.
• W-9 tracking and updates.
• Review and track subcontractor insurance.
• Track surety claims.
• Import original budgets to CMiC.
• Perform project closeout.
• Review owner billings for reasonableness and test for mathematical accuracy.
• Work with Project Team to resolve billing discrepancies.
• Research reporting inquiries and provide monthly subcontractor reporting to Project Teams.
• Accounting system and Textura pay app reconciliations reports at month end.
• Prepare and/or distribute a variety of other project reports.

Qualifications

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment required.
• High School Diploma or equivalent required.
• Experience using Viewpoint, CMiC or other similar construction software required.
• Experience using Textura Construction Payment Management.