Project Coordinator

Bartlett Cocke; Austin (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Bartlett Cocke General Contractors in Austin, TX is seeking a Project Coordinator to support project teams on issues, payments, and related administrative tasks in a fast-paced environment. The role involves coordinating subcontractors, processing pay apps via Textura, and maintaining budgets in CMiC.

Strong organizational skills and construction software experience are essential for success in this role, which collaborates closely with the project team to ensure timely and accurate payments and

Qualifications

• Minimum of three years of administrative or accounting experience in a construction environment.
• High School Diploma or equivalent.
• Experience using Viewpoint, CMiC or other construction software.
• Experience using Textura Construction Payment Management.

Responsibilities

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues and payments.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy and compliance.
• Contract and change order updates in Textura and related systems.
• Analyze and process subcontractor payment applications.
• Verify approvals, coding, and lien releases for proper due diligence.
• Prepare payment packets for accounting (Check and ACH).
• W-9 tracking and updates.
• Review subcontractor insurance and track surety claims.
• Import original budgets to CMiC.
• Assist with project closeout procedures.
• Review owner billings for reasonableness and accuracy.
• Collaborate with project team to resolve billing discrepancies.
• Produce monthly subcontractor reporting for project teams.
• Prepare and reconcile Textura pay applications with accounting reports.

Skills

Administrative support

Accounting experience

Communication

Time management

Education

High school diploma

Tools

Viewpoint

CMiC

Textura Construction Payment Management

Job description

Bartlett Cocke General Contractors is currently seeking a Project Coordinator to join our team in Austin, TX! The Project Coordinator will be responsible for supporting project teams regarding project issues, payments, etc. in a fast-paced work environment.

Essential Job Functions and Responsibilities

• Prioritize tasks and meet deadlines in a fast-paced work environment.
• Maintain open communication with Project Teams regarding project issues, payments, etc.
• Provide backup for other Project Coordinators when needed.
• Review subcontracts and purchase orders for execution accuracy, post compliance as received and/or indicate which exhibits are not in compliance.
• Contract and change order updates in Textura utilizing any other related system reports.
• Analyze and process subcontractor payment applications.
• Perform proper due diligence including verification of approvals, coding and required lien releases.
• Prepare payment packets to be submitted to Accounting for both Check and ACH Transfer (Textura), including joint and partial payments.
• W-9 tracking and updates.
• Review and track subcontractor insurance.
• Track surety claims.
• Import original budgets to CMiC.
• Perform project closeout.
• Review owner billings for reasonableness and test for mathematical accuracy.
• Work with Project Team to resolve billing discrepancies.
• Research reporting inquiries and provide monthly subcontractor reporting to Project Teams.
• Accounting system and Textura pay app reconciliations reports at month end.
• Prepare and/or distribute a variety of other project reports.

Qualifications

• Minimum of three (3) years of administrative or accounting experience in a construction or related environment required.
• High School Diploma or equivalent required.
• Experience using Viewpoint, CMiC or other similar construction software required.
• Experience using Textura Construction Payment Management.