Construction Project Coordinator – Operations & Admin

ACCO Engineered Systems; Sparks (NV); On-site; USD 52,000 - 78,000; Full time

Job summary

ACCO Engineered Systems in Sparks, NV seeks a Project Coordinator to provide high‑level administrative and operational support to the assigned business unit, serving as the primary point of contact for internal and external stakeholders.

You will assist Sales and Project Managers with targeted marketing and project tasks, coordinate onboarding with Human Resources, IT provisioning, bid materials, and financial reports, and offer cross‑functional backup to regional offices.

Qualifications

• High School diploma or equivalent.

Responsibilities

• Plan and execute department meetings, sales conferences, and vendor presentations, including room bookings, catering, and virtual platforms.
• Document and distribute meeting minutes and actionable recap emails to attendees.
• Coordinate onboarding for new hires with Human Resources, ensuring first-day schedules, itineraries, and team introductions are established.
• Facilitate new hire technical setup by coordinating IT provisioning, email setup, building access, and business cards.
• Monitor Lead Generation platforms for upcoming bid opportunities and manage pre-bid notifications.
• Prepare prequalification packages, compile RFP responses, and assemble bid presentation materials.
• Generate and distribute financial and accounting reports for Sales and Project Managers.
• Manage corporate event ticket allocations for the Construction Group.

Skills

Interpersonal skills

Verbal and written communication

Organizational skills

Customer service

Attention to detail

Data privacy

Overtime willingness

Education

High School diploma or equivalent

Associate degree or higher

Tools

MS Project

MS Office (Word, Excel, PowerPoint)

Desktop publishing software

Adobe InDesign

Acrobat

Bluebeam

Photoshop

Illustrator

Job description

ACCO Engineered Systems in Sparks, NV seeks a Project Coordinator to provide high‑level administrative and operational support to the assigned business unit, serving as the primary point of contact for internal and external stakeholders.

You will assist Sales and Project Managers with targeted marketing and project tasks, coordinate onboarding with Human Resources, IT provisioning, bid materials, and financial reports, and offer cross‑functional backup to regional offices.