Construction Project Coordinator

ACCO Engineered Systems; Santa Cruz (CA); On-site; USD 56,000 - 71,000; Full time

Job summary

ACCO Engineered Systems is seeking a Project Coordinator to provide high‑level administrative and operational support to the assigned business unit. The role also delivers targeted marketing and project assistance to Sales and Project Managers, while backing other regional offices as needed.

The position requires strong communication, organizational skills, and the ability to manage multiple priorities with tight deadlines. Non-exempt, with potential overtime to meet business needs.

Qualifications

• High School diploma or equivalent.
• 2+ years' experience with MS Office apps (Word, Excel, PowerPoint) and MS Project.
• 1+ years' experience with desktop publishing software.

Responsibilities

• Plan and coordinate department meetings, conferences, and vendor presentations, incl. room bookings, catering, and virtual platforms.
• Document meeting minutes and distribute actionable recap emails to attendees.
• Coordinate onboarding for new hires with HR, ensuring schedules and team introductions.
• Facilitate IT provisioning, email setup, access badges, and business cards.
• Monitor lead generation platforms for bid opportunities and pre-bid notices.
• Assist with prequalification packages, RFP responses, and bid materials.
• Generate and distribute financial and accounting reports for Sales and PMs.
• Manage corporate event ticket allocations for the Construction Group.

Skills

Interpersonal skills

Verbal communication

Written communication

Organizational skills

Customer service

Attention to detail

Construction/technical teams

Data privacy

Overtime willingness

Education

High School diploma

MS Office (Word, Excel, PowerPoint)

MS Project

Desktop publishing software

Associate degree or higher

Adobe InDesign

Acrobat

Bluebeam

Photoshop

Illustrator

Construction knowledge

Job description

ACCO Engineered Systems is seeking a Project Coordinator to provide high‑level administrative and operational support to the assigned business unit. The role also delivers targeted marketing and project assistance to Sales and Project Managers, while backing other regional offices as needed.

The position requires strong communication, organizational skills, and the ability to manage multiple priorities with tight deadlines. Non-exempt, with potential overtime to meet business needs.