Construction Project Coordinator | On-Site & Office Support

Nicholas & Associates, Inc.; Mount Prospect (IL); On-site; USD 55,000 - 85,000; Full time

Job summary

Nicholas & Associates, Inc. is seeking an Assistant Project Manager to support planning, coordinating, and executing construction projects from inception through closeout.

You will partner with Project Managers, Superintendents, and stakeholders to ensure on-time, on-budget delivery with quality and safety standards. Key duties include aiding schedules, budgets, documentation, coordination with subs, and review of submittals and change orders.

Qualifications

• Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field (or equivalent experience).
• 1–3 years of construction or project coordination experience.
• Basic knowledge of construction methods, materials, and processes.
• Ability to read and interpret construction documents, specifications, and terminology.
• Proficiency with Microsoft Office Suite and Adobe.
• Experience with project management software (Procore, Autodesk, MS Project) is a plus.
• Strong organizational, problem-solving, and communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional demeanor with strong interpersonal and teamwork skills.
• Valid driver's license and reliable transportation.
• Ability to work in both office and construction site environments, including walking, standing, and occasional lifting of 30-50 pounds.
• Flexibility to work extended hours or weekends as needed.

Responsibilities

• Assist in all phases of construction, including pre-construction, execution, and closeout.
• Support development and maintenance of project schedules, budgets, and progress tracking.
• Prepare, track, and manage project documentation, including RFIs, submittals, change orders, permits, and meeting minutes.
• Coordinate with subcontractors, suppliers, architects, engineers, and owners to ensure timely project execution.
• Manage the submittal process, ensuring proper review, coordination, and compliance prior to installation.
• Participate in OAC (Owner, Architect, Contractor) and trade coordination meetings, including preparing agendas and minutes.
• Monitor job site progress and ensure work aligns with plans, specifications, and approved submittals.
• Support quality control and ensure compliance with safety standards and building codes.
• Assist with bid analysis, constructability reviews, buyouts, and scope evaluations.
• Review and help process change orders, evaluating scope and project impact.
• Support the Project Superintendent by tracking site progress, identifying issues, and reporting delays.
• Assist in managing punch lists and coordinating completion with subcontractors and ownership.
• Maintain accurate and organized project records, including closeout documentation.
• Communicate effectively with internal teams and external stakeholders.
• Attend job site visits, meetings, and company events as needed.
• Other duties as assigned.

Skills

Organization

Communication

Problem solving

Teamwork

Multitasking

Education

Bachelor's degree in Construction Management, Civil Engineering, Architecture, or related field

Tools

Procore

Autodesk

MS Project

Microsoft Office

Job description

Nicholas & Associates, Inc. is seeking an Assistant Project Manager to support planning, coordinating, and executing construction projects from inception through closeout.

You will partner with Project Managers, Superintendents, and stakeholders to ensure on-time, on-budget delivery with quality and safety standards. Key duties include aiding schedules, budgets, documentation, coordination with subs, and review of submittals and change orders.