Construction Project Coordinator: Drive Projects

ARCO Companies; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

Traditional and Roth 401k

Tuition reimbursement for associates

Scholarship for associates’ children

1-month paid sabbatical after every 5 

travel stipend

1-week paid volunteer leave each year

Medical, dental, and vision insurance

Paid parental leave

Job summary

ARCO Companies in Chicago is seeking a detail-oriented Project Coordinator to support Project Managers, prepare proposals, schedules, and communications, and maintain organized project documentation from day one.

Ideal candidates have 3–10 years of related experience, strong Word/Excel skills, and a proactive, self-reliant work style. The role offers ESOP, 401k, tuition reimbursement, and generous leave as part of a comprehensive benefits package.

Qualifications

• 3-10 years of related experience, construction administration experience considered a plus.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site

Skills

Organized

Microsoft Word

Microsoft Excel

Tools

Microsoft Word

Microsoft Excel

Job description

ARCO Companies in Chicago is seeking a detail-oriented Project Coordinator to support Project Managers, prepare proposals, schedules, and communications, and maintain organized project documentation from day one.

Ideal candidates have 3–10 years of related experience, strong Word/Excel skills, and a proactive, self-reliant work style. The role offers ESOP, 401k, tuition reimbursement, and generous leave as part of a comprehensive benefits package.