Construction Project Coordinator — Proposals & Scheduling

ARCO a Family of Construction Companies; Emeryville (CA); On-site; USD 72,000 - 96,000; Full time

Benefits offered by this job

Industry-leading bonus program

ESOP

401k

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after five years

Volunteer leave

Charitable matching

Medical/dental/vision insurance

Parental leave

Job summary

ARCO a Family of Construction Companies in Emeryville, CA, is seeking a detail-oriented Project Coordinator to support Project Managers with proposals, scheduling, documentation, and office administration. The role emphasizes organization, independence, and proactive problem solving.

The position offers a strong compensation package with a base salary range of $72,000–$96,000 plus discretionary bonus opportunities based on performance.

Qualifications

• 3-10 years of related experience, construction administration experience considered a plus.
• Excellent computer skills, must be proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager’s absence
• Maintain all files, including preparing new files and sending old files off site

Skills

Organizational skills

Proactivity

Attention to detail

Tools

Microsoft Word

Excel

Job description

ARCO a Family of Construction Companies in Emeryville, CA, is seeking a detail-oriented Project Coordinator to support Project Managers with proposals, scheduling, documentation, and office administration. The role emphasizes organization, independence, and proactive problem solving.

The position offers a strong compensation package with a base salary range of $72,000–$96,000 plus discretionary bonus opportunities based on performance.