Construction Project Coordinator: Proposals & Schedules

ARCO National Holdings; Downers Grove (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Bonus program

ESOP

401(k)

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after every five years

Volunteer leave

Charitable match

Medical, dental, and vision insurance

Job summary

ARCO, a family of construction companies, seeks a detail-driven Project Coordinator to support ARCO/Murray National Construction. You’ll help improve project performance, set up processes, and drive your own success from day one.

Typing letters and proposals, maintaining project lists, preparing subcontracts and purchase orders, coordinating meetings and travel, and acting as the point person for proposal packages. This role requires organization, initiative, and reliability.

Qualifications

• 3–10 years of related experience in construction administration or similar roles.
• Excellent computer skills; proficient in Microsoft Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Typing letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outlines, specifications, timesheets and expense reports.
• Assist Project Managers with proposals, manage work/design schedule, and assemble proposal books.
• Maintain lists for each region, subcontract tracking, filing and vacation lists.
• Prepare forms such as Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals.
• Be point person for proposal and capabilities packages; assemble covers, tabs and company info.
• Prepare for meetings and trainings, schedule, handouts, and coordinate lunches.
• Book all travel as needed and coordinate communications with vendors and customers when PM is absent.
• Maintain and file project documents; create new files and archive old ones.

Skills

Organizational skills

Proactivity

Self-reliance

Attention to detail

Microsoft Word

Microsoft Excel

Tools

Microsoft Word

Microsoft Excel

Job description

ARCO, a family of construction companies, seeks a detail-driven Project Coordinator to support ARCO/Murray National Construction. You’ll help improve project performance, set up processes, and drive your own success from day one.

Typing letters and proposals, maintaining project lists, preparing subcontracts and purchase orders, coordinating meetings and travel, and acting as the point person for proposal packages. This role requires organization, initiative, and reliability.