Project Coordinator

ARCO a Family of Construction Companies; Downers Grove (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

ESOP

401k - traditional and Roth

Tuition reimbursement

Scholarship for associates’ children

Sabbatical after every five years + $5

Paid sabbatical

Volunteer leave

Charitable match

Medical, dental, vision

Paid parental leave

Job summary

ARCO, a Family of Construction Companies, is seeking a detail-oriented Project Coordinator in Downers Grove, IL. You will support Project Managers with proposals, schedules, and document control, ensuring accurate records and timely communications.

The role emphasizes organization, self-reliance, and proactive problem solving within a collaborative team. ARCO offers strong compensation and a comprehensive benefits package, with opportunities for growth and involvement in diverse projects.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Excellent computer skills; proficient in Word and Excel.
• Must be extremely organized, self-reliant, proactive, and detail-oriented.

Responsibilities

• Type and prepare letters, bids, meeting minutes, weekly updates, memos, proposals, specifications, timesheets, and expense reports.
• Assist Project Managers with proposals; manage work/design schedule and assemble proposal books.
• Maintain lists for project managers, including region job lists and subcontract tracking.
• Prepare forms (subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, transmittals).
• Coordinate proposal and capabilities packages, assemble covers, tabs, and company information.

Skills

Organizational skills

Self-reliant

Proactive

Detail-oriented

Tools

Microsoft Word

Microsoft Excel

Job description

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies.

About You

Are you extremely organized? Do you take a proactive approach to solving problems? Do you act with integrity and hold yourself to the highest standard? If the answer is, "Yes!" then we have an opportunity that will excite you. Who are we? We are ARCO, a Family of Construction Companies. ARCO/Murray National Construction is currently looking for a detail-oriented, self-reliant Project Coordinator to join our team. At ARCO, you'll have the opportunity to improve project performance, set up processes and drive your own success from day one!

A Day In The Life

• Typing/preparing various items such as letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports
• Assist Project Managers with Proposals by typing up proposal letters, outline specifications, manage the work/design schedule and assemble proposal books in a timely manner as per Project Manager
• Maintain various lists for Project Managers including job list for each region, subcontract tracking list, filing and vacation lists
• Prepare various forms as directed by Projects Managers (Subcontracts, Purchase Orders, Change Orders, AGC Agreements, Professional Service Agreements, and transmittals)
• Point person for proposal and capabilities packages. This includes putting together proposal covers, tabs, company information, sell sheets and then assembling once provided with rest of the materials by Project Manager
• Preparation for meetings and trainings including scheduling, preparing handouts, and coordinating lunches
• Book all travel when necessary
• Answer incoming phone calls and coordinate communication with vendors and customers in the event of a Project Manager's absence
• Maintain all files, including preparing new files and sending old files off site

Necessary Qualifications

• 3-10 years of related experience, construction administration experience considered a plus
• Excellent computer skills, must be proficient in Microsoft Word and Excel
• Must be extremely organized, self-reliant, proactive, and detail-oriented

What We Can Offer You

We are dedicated to the well-being of our associates and are proud to be consistently recognized as a Best Place to Work. Our compensation and benefits package not only supports our associates and their families but benefits local communities and communities around the world.

• Industry-leading performance-based bonus program
• Employee Stock Ownership Plan (ESOP)
• Traditional and Roth 401k
• Tuition reimbursement for associates
• Scholarship for associates’ children up to $28,000 per child
• 1-month paid sabbatical after every five years of employment, plus $5,000 for travel
• 1-week paid volunteer leave each year
• 100% charitable match
• Medical, dental, and vision insurance coverage
• Paid parental leave

Typical base compensation for the Project Coordinator role is between $60,000 and $80,000. Candidates with extensive experience may exceed this range. In addition to base salary, the role is eligible to receive discretionary bonus compensation based on individual and company.

At ARCO, our first core value is to treat people fairly and do the right thing. We are committed to building and sustaining a culture that supports diversity and inclusion. We are proud to be an equal opportunity employer, and all qualified applicants will receive consideration for employment.