Construction Project Coordinator: Drive Project Finance & Delivery

JLL; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

JLL is seeking a Project Coordinator to assist the project team with financial and administrative tasks for a financial services client. You’ll support project delivery by managing documentation, budgets, and communications across internal teams, vendors, and clients, ensuring accuracy and timely updates.

You’ll use PMWeb and other tools to track invoices, purchase orders, and payments, while contributing to continuous improvement and knowledge sharing across a collaborative, global culture.

Qualifications

• 0–2 years practical experience.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate across teams to meet deadlines.
• Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom.
• Interest in the commercial real estate industry, property management, and gaining broad CRE experience.
• Detail-oriented, organized, and self-motivated.

Responsibilities

• Facilitate effective communication between team members, project stakeholders and vendors, ensuring all parties are informed of project updates and changes.
• Maintain project documentation, including requirements, reports, and progress updates, ensuring all documents are accurate, organized, and easily accessible.
• Ensure adherence to vendor agreements as it relates to fees and process.
• Review and processing of project budgets, vendor proposals/bids, change orders, and invoices within financial system.
• Assist vendor and client with questions and tracking on Purchase Orders, Change Orders and Invoicing.
• Identify process improvements and best practices to enhance project delivery and operations, contributing to increased efficiency and effectiveness.
• Collaborate with the operations to create presentations/trainings, playbooks, guides, and other project deliverables, leveraging project management technology and tools as required.

Skills

Communication

Independence

MS Office

Presentation

Education

Bachelor’s degree in Accounting/Business/Architecture/Engineering/Construction Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Job description

JLL is seeking a Project Coordinator to assist the project team with financial and administrative tasks for a financial services client. You’ll support project delivery by managing documentation, budgets, and communications across internal teams, vendors, and clients, ensuring accuracy and timely updates.

You’ll use PMWeb and other tools to track invoices, purchase orders, and payments, while contributing to continuous improvement and knowledge sharing across a collaborative, global culture.