Construction Project Coordinator

JLL; New York (NY); On-site; USD 72,000 - 90,000; Full time

Job summary

JLL is seeking a Construction Project Coordinator to support challenging corporate interiors projects for a financial services client in New York. You will collaborate with internal teams, capture requirements, and proactively manage project issues to ensure on-time delivery.

Responsibilities include maintaining project docs, coordinating with vendors and stakeholders, tracking budgets and invoices, and ensuring contract compliance.

Qualifications

• Bachelor's degree preferred in a related field.
• Minimum 5+ years in construction or accounting.
• Strong verbal and written communication skills.
• Understanding of construction stages and GMP contracts preferred.

Responsibilities

• Facilitate communication among team members, stakeholders and vendors.
• Maintain project documentation including contracts, change orders and invoices.
• Process daily financial transactions and ensure accurate records.
• Coordinate with Accounting, Design and Construction teams as liaison.
• Review budgets, vendor proposals, change orders and invoices for accuracy.
• Ensure adherence to vendor contracts, affidavits and lien waivers.

Skills

Communication skills

Attention to detail

Team collaboration

Education

Bachelor’s degree in Accounting/Business/Architecture/Engineering/Construction Management

Tools

Microsoft Office

PMWeb

Job description

As a Construction Project Coordinator you will hold a critical position within our regional projects team and will be directly responsible for supporting the delivery of challenging corporate interiors projects for a financial services client. You will work collaboratively with internal teams, communicate customer requirements, and proactively manage project-related issues. With your strong organizational skills, attention to detail, and proficiency in project management technology, you will contribute to the successful delivery of projects.

As a Construction Project Coordinator at JLL, you will:

• Facilitate effective communication between team members, project stakeholders and vendors, ensuring all parties are informed of project updates and changes.
• Maintain accurate project documentation, including contracts, change orders, financial reports, and progress updates, ensuring all documents are organized and easily accessible.
• Process and record daily financial transactions, maintaining accurate financial records, and ensuring compliance with accounting standards and regulations
• Work with Accounting team members, communicating with vendors and clients, and serving as a liaison between Accounting and the Design and Construction teams
• Review and process project budgets, vendor proposals/bids, change orders, and invoices within the Project Management financial systems and confirm accuracy against the budget and/or contract
• Ensure adherence to vendor agreements as it relates to contracts, affidavits & lien waivers

Compensation & Schedule:

• Hourly rate of $34.62 - $43.27, based on experience
• 40 hours per week, Monday through Friday
• Time required entry
• Overtime paid at 1.5x hourly rate for hours exceeding 40 per week, manager approval required

Education, Skills, And Experience

• Bachelor’s degree in, Accounting, Business, Architecture, Engineering, or Construction Management (PREFERRED)
• 5+ years practical experience in construction or accounting (REQUIRED)
• Strong verbal & written communication skills & a meticulous attention to detail (REQUIRED)
• Well-versed in construction methodologies and a strong understanding of the various stages of construction, from concept to close out. (REQUIRED)
• Familiarity with GMP contracts and other types of construction contracts (PREFERRED)
• Ability to think and work independently, demonstrate initiative, and collaborate effectively with multiple individuals on various projects to meet assigned deadlines.
• Software Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint. Experience with PMWeb is a plus.
• Detail-oriented and organized with a proactive and self-motivated attitude.