Construction Project Coordinator

JLL; New York (NY); On-site; USD 40,000 - 50,000; Full time

Job summary

JLL is seeking a Project Coordinator to assist the project team with financial and administrative tasks for a financial services client. You’ll support project delivery by managing documentation, budgets, and communications across internal teams, vendors, and clients, ensuring accuracy and timely updates.

You’ll use PMWeb and other tools to track invoices, purchase orders, and payments, while contributing to continuous improvement and knowledge sharing across a collaborative, global culture.

Qualifications

• 0–2 years practical experience.
• Strong written and verbal communication skills.
• Ability to work independently and collaborate across teams to meet deadlines.
• Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom.
• Interest in the commercial real estate industry, property management, and gaining broad CRE experience.
• Detail-oriented, organized, and self-motivated.

Responsibilities

• Facilitate effective communication between team members, project stakeholders and vendors, ensuring all parties are informed of project updates and changes.
• Maintain project documentation, including requirements, reports, and progress updates, ensuring all documents are accurate, organized, and easily accessible.
• Ensure adherence to vendor agreements as it relates to fees and process.
• Review and processing of project budgets, vendor proposals/bids, change orders, and invoices within financial system.
• Assist vendor and client with questions and tracking on Purchase Orders, Change Orders and Invoicing.
• Identify process improvements and best practices to enhance project delivery and operations, contributing to increased efficiency and effectiveness.
• Collaborate with the operations to create presentations/trainings, playbooks, guides, and other project deliverables, leveraging project management technology and tools as required.

Skills

Communication

Independence

MS Office

Presentation

Education

Bachelor’s degree in Accounting/Business/Architecture/Engineering/Construction Management

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Teams

Zoom

Job description

What this job involves:

As a Project Coordinator, you will play a vital role in assisting the project team with financial and administrative tasks to support project delivery for a financial service client. You will work collaboratively with internal teams, communicate customer requirements, and proactively manage project-related issues. With your strong organizational skills, attention to detail, and proficiency in project management technology, you will contribute to the successful delivery of projects.

• In this role as a Project Coordinator at JLL, you will be an integral part of our team, collectively shaping a brighter way for our clients, ourselves, and our fellow employees.
• You will be empowered to thrive, as we believe the most effective teams are built when everyone has the opportunity to contribute and succeed.
• You will have the chance to work in a culture of collaboration, both locally and across the globe, setting JLL apart as a leader in the industry.
• We embrace innovative ways of working and provide various opportunities for you to strengthen and advance your career, always prioritizing your growth and development.
• Additionally, we highly value your well-being and champion inclusivity and a sense of belonging, fostering a supportive and inspiring work environment.
• Financial Management: Manage end-to-end project financials in PMWeb, including transaction processing, purchase order administration, and invoice lifecycle management. Ensure documentation compliance with contracts and regulatory requirements while monitoring payment status across systems. Perform quality control on all financial processes from budgeting through final payment.
• Project Administration: Maintain data integrity across project systems while generating financial reports to track status and identify issues. Implement proper document management practices and coordinate with Project Managers to align responsibilities.
• Compliance & Quality Control: Monitor project health metrics and vendor compliance while validating documentation authenticity. Complete required training and support financial reconciliation during project closeouts, including final lien waiver processing and commitment adjustments.
• Continuous improvement: Identifying opportunities for process enhancements, implementing innovative project management practices, and driving continuous improvement initiatives.

Your day-to-day tasks will include:

• Facilitate effective communication between team members, project stakeholders and vendors, ensuring all parties are informed of project updates and changes.
• Maintain project documentation, including requirements, reports, and progress updates, ensuring all documents are accurate, organized, and easily accessible.
• Ensure adherence to vendor agreements as it relates to fees and process.
• Review and processing of project budgets, vendor proposals/bids, change orders, and invoices within financial system.
• Assist vendor and client with questions and tracking on Purchase Orders, Change Orders and Invoicing.
• Identify process improvements and best practices to enhance project delivery and operations, contributing to increased efficiency and effectiveness.
• Collaborate with the operations to create presentations/trainings, playbooks, guides, and other project deliverables, leveraging project management technology and tools as required.

Desired experience and technical skills:

Requirements:

• 0 – 2 years practical experience
• Strong written and verbal communication skills, with excellent customer service and presentation abilities.
• Ability to think and work independently, demonstrate initiative, and collaborate effectively with multiple individuals on various projects to meet assigned deadlines.
• Proficiency with Microsoft Office Applications, including Word, Excel, and PowerPoint, Teams and Zoom.
• Interest in the commercial real estate industry, property management, and gaining broad experience in various aspects of Commercial Real Estate.
• Detail-oriented, organized, and creative mindset, with a proactive and self-motivated attitude.

Preferred:

• Bachelor’s degree in, Accounting, Business, Architecture, Engineering, or Construction Management
• Previous accounting, construction, or real estate support experience

Compensation & Schedule:

• Hourly rate of $28.85 - $36.00, based on experience
• 40 hours per week, Monday through Friday
• Time entry required
• Overtime paid at 1.5x hourly rate for hours exceeding 40 per week, manager approval required