Construction Project Coordinator: Docs & Scheduling

Daniels-Construction; Madison (WI); On-site; USD 48,000 - 64,000; Full time

Job summary

Daniels-Construction in Madison, WI is seeking a Project Coordinator to support the project management team by organizing documentation, coordinating communications, and maintaining systems for smooth project execution.

You will help with job setup, document control in Procore or E-Builder, submittals, and logs; attend meetings, draft RFIs and purchase orders, and track progress and financials under the PM.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 3+ years of administrative or construction-support experience.
• Strong computer proficiency, especially MS Office (Word, Excel, Outlook).
• Familiarity with project management platforms such as Procore or E-Builder is a plus.
• Ability to manage multiple tasks and collaborate across project teams.
• Excellent communication, organization, and time-management skills.

Responsibilities

• Support planning and document control for projects; maintain organized files and logs.
• Assist with job setup, startup meetings, and distribution of project materials.
• Attend jobsite and progress meetings; take and distribute minutes.
• Prepare RFIs, subcontracts, permits, and other project docs.
• Track daily reports, subcontractor deliverables, and contract requirements.
• Support closeout by compiling warranties, inspections, and training materials.

Skills

Communication

Organization

Time management

Team collaboration

Multitasking

Education

High school diploma or equivalent

Associate or bachelor's degree preferred

Tools

Procore

E-Builder

Job description

Daniels-Construction in Madison, WI is seeking a Project Coordinator to support the project management team by organizing documentation, coordinating communications, and maintaining systems for smooth project execution.

You will help with job setup, document control in Procore or E-Builder, submittals, and logs; attend meetings, draft RFIs and purchase orders, and track progress and financials under the PM.