Dynamic Construction Project Coordinator

Daniels Construction; Madison (WI); On-site; USD 55,000 - 75,000; Full time

Job summary

Daniels Construction in Madison, WI is seeking a Project Coordinator to support the project management team with documentation, scheduling, and communication. You will help maintain project files, logs, and controls to ensure smooth execution of construction projects.

The role emphasizes collaboration across teams, careful attention to details, and timely preparation of reports, submittals, RFIs, and closeout materials. The position is office-based with on-site exposure to job sites.

Qualifications

• 3+ years of administrative or construction-related support experience.
• Proficient with Microsoft Office Suite (Word, Excel, Outlook).
• Familiarity with Procore or E-Builder is a plus.
• Strong communication, organization, and time-management skills.

Responsibilities

• Assist with job setup and startup meeting documentation.
• Upload documents and organize digital project folders in Procore or E-Builder.
• Set up and maintain submittal logs and cost code structure with PM/APM.
• Prepare and distribute subcontracts and startup materials.
• Attend jobsite and progress meetings; take and distribute minutes.
• Draft and distribute RFIs, purchase orders, permits, and other docs.
• Track daily reports, deliverables, and contract requirements via systems.
• Support closeout packages and owner training schedules.

Skills

Documentation management

Communication

Time management

Multi-tasking

Education

High school diploma or equivalent

Associate or Bachelor's degree preferred

Tools

Procore

E-Builder

Microsoft Office

Job description

Daniels Construction in Madison, WI is seeking a Project Coordinator to support the project management team with documentation, scheduling, and communication. You will help maintain project files, logs, and controls to ensure smooth execution of construction projects.

The role emphasizes collaboration across teams, careful attention to details, and timely preparation of reports, submittals, RFIs, and closeout materials. The position is office-based with on-site exposure to job sites.