Construction Project Coordinator — Docs & Schedules

Gidget Foundation Australia; Des Moines (IA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health Insurance

401k Savings Plan

Life Insurance

Short Term Disability

Long Term Disability

Vacation - PTO

Dental Insurance

Job summary

Walsh Door + Security in Des Moines is seeking a Project Coordinator to support Project Managers by coordinating project documentation and administrative processes across vendors, customers, and field teams. The role includes data entry, lifecycle record maintenance, and tracking submittals, closeouts, and deliveries to ensure deadlines are met.

Strong organizational, communication, and time-management skills are essential, with proficiency in Microsoft Office.

Qualifications

• Proficiency in Microsoft Office applications (Excel, Word, Outlook)
• Strong organizational and time-management skills
• Excellent communication and collaboration abilities
• Ability to manage multiple projects and priorities
• Detail-oriented with strong record-keeping

Responsibilities

• Coordinate project documentation and administrative processes to support Project Managers
• Enter new project data and maintain records through the project lifecycle
• Track submittals, closeout documents, and deliverables to meet deadlines
• Maintain project logs, billing spreadsheets, reports, and procurement schedules
• Process change orders and coordinate approvals
• Manage insurance certificates, lien waivers, and other contract docs
• Monitor material deliveries and ship dates to ensure on-schedule arrival
• Coordinate communication between Project Managers, vendors, customers, fabrication, warehouse, and field personnel
• Schedule meetings and distribute minutes and follow-up items
• Assist with closeout manuals and project turnover documentation
• Execute closeout processes and maintain organized project files
• Perform additional duties as assigned

Job description

Walsh Door + Security in Des Moines is seeking a Project Coordinator to support Project Managers by coordinating project documentation and administrative processes across vendors, customers, and field teams. The role includes data entry, lifecycle record maintenance, and tracking submittals, closeouts, and deliveries to ensure deadlines are met.

Strong organizational, communication, and time-management skills are essential, with proficiency in Microsoft Office.