Construction Project Coordinator — Impactful Admin & Scheduling

Kraus-Anderson Realty Company; Madison (WI); Hybrid; USD 30,000 - 41,000; Full time

Benefits offered by this job

Medical insurance

Health Savings Accounts

Flexible Spending Accounts

Wellness Program

401(k) Plan

Paid time off

Job summary

Kraus-Anderson Realty Company in Madison, WI is seeking a detail-oriented Project Coordinator to provide administrative support from preconstruction through close-out. You will work with the Project Team to manage bid documents, subcontracts, purchase orders, and communications, helping the team deliver projects on time and within budget.

The ideal candidate has 2–5 years of construction administrative experience, proficiency in Bluebeam Extreme, Excel, Word, and Outlook, and strong written and

Qualifications

• Minimum 2–5 years of construction-related administrative experience.
• Proficient with Bluebeam Extreme (or equivalent), Excel, Word, and Outlook.
• Strong verbal and written communication with internal and external customers.
• Ability to work under pressure, meet deadlines, and prioritize tasks.
• Ability to work independently with minimal supervision.
• Willingness to travel to job sites.

Responsibilities

• Assist preconstruction with bid documents, plan distribution, and bid invitations.
• Prepare proposal letters as needed.
• Prepare and issue subcontracts, purchase orders, and change orders; handle RFIs, PCOs.
• Distribute meeting minutes and routine correspondence.
• Organize and maintain project documents.
• Coordinate Project Manager schedules and travel as needed.
• Handle various admin tasks like answering phones and greeting clients.
• Perform other duties as assigned.

Skills

Administrative experience

Communication skills

Time management

Customer service

Independent work

Tools

Bluebeam Extreme

Excel

Word

Outlook

Project management software

Job description

Kraus-Anderson Realty Company in Madison, WI is seeking a detail-oriented Project Coordinator to provide administrative support from preconstruction through close-out. You will work with the Project Team to manage bid documents, subcontracts, purchase orders, and communications, helping the team deliver projects on time and within budget.

The ideal candidate has 2–5 years of construction administrative experience, proficiency in Bluebeam Extreme, Excel, Word, and Outlook, and strong written and