Construction Project Coordinator: Docs & Schedules

S&B Services; Amarillo (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Traditional 401(k)

Roth 401(k)

Sabbatical after five years + $5,000旅行

Medical, dental, and vision insurance

100% paid parental leave

Job summary

S&B Services is seeking a highly motivated Project Coordinator to join our team in Dallas or Amarillo. You will support the project team by keeping documentation, coordination, and administrative processes organized and moving forward.

Responsibilities include preparing letters, meeting minutes, proposals, schedules, and subcontracts, as well as maintaining files and coordinating meetings. The role requires strong organizational skills and 3–10 years of related experience.

Qualifications

• 3–10 years of related experience; construction administration experience is a plus.
• Proficiency in LCPtracker, Microsoft Word and Excel
• Excellent organizational skills; proactive, self-reliant, and detail-oriented.

Responsibilities

• Prepare letters, bid instructions, meeting minutes, weekly updates, memos, proposals, outline specifications, timesheets, and expense reports.
• Assist Project Managers with proposal letters, outline specifications, work/design schedules, and proposal books.
• Maintain project lists and records, including job lists, subcontract tracking lists, and filing lists.
• Prepare project forms as directed, including subcontracts, purchase orders, change orders, AGC agreements, professional service agreements, and transmittals.
• Coordinate proposal and capabilities packages, including proposal covers, tabs, company information, and sell sheets.
• Coordinate meetings and trainings, including scheduling, preparing handouts, and arranging lunches.
• Book travel as needed and coordinate communication with vendors and customers when a Project Manager is unavailable.
• Maintain project files, including preparing new files and arranging for completed files to be archived.
• Review all LCPtracker submissions weekly for S&B and every subcontractor tier.
• Approve or reject in writing every lower-tier subcontractor before award or mobilization.

Skills

Proactive

Detail-oriented

Organizational skills

Tools

LCPtracker

Microsoft Word

Excel

Job description

S&B Services is seeking a highly motivated Project Coordinator to join our team in Dallas or Amarillo. You will support the project team by keeping documentation, coordination, and administrative processes organized and moving forward.

Responsibilities include preparing letters, meeting minutes, proposals, schedules, and subcontracts, as well as maintaining files and coordinating meetings. The role requires strong organizational skills and 3–10 years of related experience.