Construction Project Coordinator: Docs, Meetings & Closeout

Talentify; City of Pewaukee (WI); On-site; USD 36,000 - 43,000; Full time

Job summary

Talentify is seeking a Project Coordinator to support project managers through the full lifecycle of commercial construction projects in Pewaukee, WI. You will coordinate documentation, track milestones, and facilitate clear communication among field teams, subcontractors, vendors, and clients.

The role emphasizes organization, attention to detail, and adherence to procedures, with focus on RFIs, submittals, change orders, and closeout activities as projects advance.

Qualifications

• Associate or bachelors degree in a relevant field such as construction management, engineering, business, or a related discipline.
• Experience with project administration processes and procedures.
• Ability to work collaboratively in a fast-paced construction environment and adapt to changing project priorities.

Responsibilities

• Support project managers in all phases of commercial construction projects, from initiation through closeout.
• Coordinate requests for information (RFIs), submittals, change orders, and other project documentation to ensure timely review and approval.
• Facilitate clear and consistent communication between field teams, subcontractors, vendors, and clients to keep all parties aligned on project requirements and timelines.
• Maintain accurate and organized records of project documents, correspondence, and updates in accordance with established procedures.
• Track project progress, milestones, and deliverables, and provide updates to project managers and other stakeholders as needed.
• Assist with scheduling activities, including organizing and scheduling project meetings and coordinating participant availability.
• Manage project closeout packages, ensuring that all required documentation is collected, completed, and delivered on time.
• Support general project administration tasks to help maintain efficient and compliant project operations.
• Demonstrated experience in project coordination within a commercial construction environment.
• Strong background in construction administration and document control.
• Proficiency in managing RFIs, submittals, change orders, and other project documentation.
• Ability to schedule and coordinate project meetings with multiple stakeholders.
• Excellent organizational skills with a focus on accuracy and attention to detail.
• Effective communication skills to facilitate collaboration among field teams, subcontractors, vendors, and clients.

Skills

Project coordination

Documentation control

RFI management

Submittals management

Scheduling

Communication

Education

Associate or bachelor’s degree in construction management/engineering/business

Job description

Talentify is seeking a Project Coordinator to support project managers through the full lifecycle of commercial construction projects in Pewaukee, WI. You will coordinate documentation, track milestones, and facilitate clear communication among field teams, subcontractors, vendors, and clients.

The role emphasizes organization, attention to detail, and adherence to procedures, with focus on RFIs, submittals, change orders, and closeout activities as projects advance.