Construction Project Coordinator — Docs & Coordination

P1 Service, LLC; Saint Joseph (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Educational Assistance program

PTO and holiday pay

Volunteer community service paid time

Bereavement paid time off

Company paid life insurance

Company paid disability insurance

Employee Discounts

Job summary

P1 Service, LLC is seeking a Project Coordinator in our St. Joseph, MO office to support project management and ensure smooth execution of construction projects from pre-construction to closeout.

The role emphasizes coordinating multiple priorities, maintaining project documentation, and assisting project teams in a fast-paced environment. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of five (5) years of administrative assistant experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to work independently and as part of a team.

Responsibilities

• Send bid requests and gather quotes from suppliers as directed by Project Managers.
• Collect subcontractor certificates of insurance and submit them for review.
• Collect payment and performance bonds from subcontractors and coordinate verification.
• Prepare committed cost reports and other project-related documentation.
• Prepare and assemble Operations & Maintenance (O&M) manuals and project closeout documents.
• Process and maintain project correspondence, including submittals and logs, RFIs, drawings and addendums, contracts and orders, warranty records.
• Process subcontracts and purchase contracts and maintain project tracking documents.
• Coordinate meetings, training sessions, and conferences.
• Coordinate travel arrangements for Project Managers and other department leaders as needed.
• Order and distribute project plans and specifications.
• Maintain organized electronic project files and records.
• Support project teams with administrative tasks throughout all phases of project execution.

Skills

Organization skills

Time management

Verbal communication

Written communication

MS Office proficiency

Education

High school diploma or GED

Associate degree

Tools

Outlook

Word

Excel

Job description

P1 Service, LLC is seeking a Project Coordinator in our St. Joseph, MO office to support project management and ensure smooth execution of construction projects from pre-construction to closeout.

The role emphasizes coordinating multiple priorities, maintaining project documentation, and assisting project teams in a fast-paced environment. Strong organizational and communication skills are essential.