Construction Project Coordinator - Admin & Documentation

P1 Service LLC; Saint Joseph (MO); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Educational Assistance program

PTO and holiday pay

Company paid life insurance

401K retirement plan

Health insurance with HSA, Dental, and

Vision insurance

Job summary

P1 Service LLC is seeking a Project Coordinator for our St. Joseph, MO office. You will support our project management team and help ensure construction projects run smoothly from pre-construction through closeout.

The role involves coordinating bid requests, insurance docs, bonds, cost reports, and project files while supporting meetings, travel, and documentation across all project phases. Strong MS Office skills and five years of experience are preferred.

Qualifications

• High school diploma or GED required.
• Minimum five years as an administrative assistant.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Proficiency with MS Office (Outlook, Word, Excel).

Responsibilities

• Send bid requests and gather quotes from suppliers.
• Collect subcontractor certificates of insurance and review.
• Collect payment and performance bonds from subcontractors.
• Prepare committed cost reports and project documentation.
• Prepare and assemble O&M manuals and closeout documents.
• Process subcontracts and purchase contracts; maintain tracking docs.
• Coordinate meetings, training sessions, and conferences.
• Coordinate travel for Project Managers and leaders.
• Order and distribute project plans and specs.
• Maintain organized electronic project files and records.
• Support project teams with admin tasks across all phases.

Skills

Organizational skills

Verbal & written communication

MS Office proficiency

Attention to detail

Education

High school diploma or GED

Associate degree (preferred)

Tools

Microsoft Office Suite

Job description

P1 Service LLC is seeking a Project Coordinator for our St. Joseph, MO office. You will support our project management team and help ensure construction projects run smoothly from pre-construction through closeout.

The role involves coordinating bid requests, insurance docs, bonds, cost reports, and project files while supporting meetings, travel, and documentation across all project phases. Strong MS Office skills and five years of experience are preferred.