Project Coordinator

P1 Service, LLC; Saint Joseph (MO); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Educational Assistance program

PTO and holiday pay

Volunteer community service paid time

Bereavement paid time off

Company paid life insurance

Company paid disability insurance

Employee Discounts

Job summary

P1 Service, LLC is seeking a Project Coordinator in our St. Joseph, MO office to support project management and ensure smooth execution of construction projects from pre-construction to closeout.

The role emphasizes coordinating multiple priorities, maintaining project documentation, and assisting project teams in a fast-paced environment. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Minimum of five (5) years of administrative assistant experience.
• Strong organizational and time management skills.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage multiple priorities while maintaining accuracy and attention to detail.
• Ability to work independently and as part of a team.

Responsibilities

• Send bid requests and gather quotes from suppliers as directed by Project Managers.
• Collect subcontractor certificates of insurance and submit them for review.
• Collect payment and performance bonds from subcontractors and coordinate verification.
• Prepare committed cost reports and other project-related documentation.
• Prepare and assemble Operations & Maintenance (O&M) manuals and project closeout documents.
• Process and maintain project correspondence, including submittals and logs, RFIs, drawings and addendums, contracts and orders, warranty records.
• Process subcontracts and purchase contracts and maintain project tracking documents.
• Coordinate meetings, training sessions, and conferences.
• Coordinate travel arrangements for Project Managers and other department leaders as needed.
• Order and distribute project plans and specifications.
• Maintain organized electronic project files and records.
• Support project teams with administrative tasks throughout all phases of project execution.

Skills

Organization skills

Time management

Verbal communication

Written communication

MS Office proficiency

Education

High school diploma or GED

Associate degree

Tools

Outlook

Word

Excel

Job description

P1 Service, LLC, is seeking a Project Coordinator for our St. Joesph, MO office.

The Opportunity

We're seeking a dynamic Project Coordinator to support our project management team and contribute to the successful execution of construction projects. This role is ideal for an administrative professional who enjoys coordinating multiple priorities, maintaining accurate project documentation, and supporting project teams in a fast-paced environment. The successful candidate will play an important role in ensuring projects run efficiently from pre-construction through project closeout.

What You'll Do

Send bid requests and gather quotes from suppliers as directed by Project Managers.

Collect subcontractor certificates of insurance and submit them for review.

Collect payment and performance bonds from subcontractors and coordinate verification.

Prepare committed cost reports and other project-related documentation.

Prepare and assemble Operations & Maintenance (O&M) manuals and project closeout documents.

Process and maintain project correspondence, including:

• Submittals and submittal logs
• Requests for Information (RFIs)
• Drawings and addendums
• Contracts and orders change
• Warranty documentation and as-built records

Process subcontracts and purchase contracts and maintain project tracking documents.

Coordinate meetings, training sessions, and conferences.

Coordinate travel arrangements for Project Managers and other department leaders as needed.

Order and distribute project plans and specifications.

Maintain organized electronic project files and records.

Support project teams with administrative tasks throughout all phases of project execution.

Benefits for full-time non-bargaining personnel include:

• Educational Assistance program
• PTO and holiday pay
• Volunteer community service paid time off
• Bereavement paid time off
• Company paid life insurance
• Company paid disability insurance
• Company paid Employee Assistance Program with counseling
• Company paid financial education & wellness program with budgeting resources
• 401K retirement plan
• Health with HSA, Dental, and Vision insurance
• Dependent Care FSA
• Voluntary Life insurance
• Voluntary Hospital Indemnity, Critical Illness, and Accident insurance plans
• Voluntary LegalShield and Identity Theft protection plans
• Employee Discounts

Work Environment

• Office-based
• Standard business hours: Monday-Friday, 7:00 AM - 3:30 PM with a 30 min lunch

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Human Resources: Email: [e-mail] or call: 913-529-9033.

Ready to Join Our Team?

If you're passionate about building client relationships while delivering exceptional services, we want to hear from you!

Requirements

High school diploma or GED equivalent.

Minimum of five (5) years of administrative assistant experience.

Strong organizational and time management skills.

Excellent verbal and written communication skills.

Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.

Ability to manage multiple priorities while maintaining accuracy and attention to detail.

Ability to work effectively both independently and as part of a team.

Preferred:

Associate degree.

Previous experience in the construction, engineering, or contracting industry.

Experience supporting project management teams.

Familiarity with project documentation and contract administration processes.