Construction Project Coordinator & Bookkeeping Specialist

Energy Jobline ZR; City of Utica (NY); Vor Ort; USD 45.000 - 65.000; Vollzeit

Zusammenfassung

Energy Jobline ZR in Utica, NY is seeking an Office Administrator with full charge bookkeeping experience to manage documentation, billing and administrative tasks across multiple projects. You will interface with PMs, vendors and clients to ensure accurate records, timely invoicing and compliant paperwork.

Strong Excel, Sage CM, and MS Office skills are required; attention to detail and clear communication are essential.

Qualifikationen

• Full charge bookkeeping experience.
• Strong Excel, Word, Outlook, and PowerPoint skills.
• Proficiency with Sage CM accounting software.
• Attention to detail and deadline-driven work style.
• Excellent verbal and written communication skills.
• Solid accounting and math abilities.
• Ability to adapt to different software environments.

Aufgaben

• Review and process sub billing.
• Maintain full charge bookkeeping for multiple projects.
• Prepare reports for PM staff and President.
• Assist with RFIs, tracking and logging.
• Coordinate contracts, purchase orders, and change orders.
• Communicate daily with site superintendents and project managers.
• Track progress, orders, and client change orders; maintain files.
• Develop and maintain relationships with clients and vendors.
• Organize and prioritize workload; teamwork across departments.
• Prepare client billing and submit with proper paperwork.
• Support management with additional admin duties as needed.

Kenntnisse

Full charge bookkeeping

Microsoft Office

Sage CM

Attention to detail

Communication skills

Accounting math

Adaptability to software

Tools

Sage CM

Jobbeschreibung

Energy Jobline ZR in Utica, NY is seeking an Office Administrator with full charge bookkeeping experience to manage documentation, billing and administrative tasks across multiple projects. You will interface with PMs, vendors and clients to ensure accurate records, timely invoicing and compliant paperwork.

Strong Excel, Sage CM, and MS Office skills are required; attention to detail and clear communication are essential.