Construction Project Administrator in Utica

Energy Jobline ZR; City of Utica (NY); Sur place; USD 45 000 - 65 000; Plein temps

Résumé du poste

Energy Jobline ZR in Utica, NY is seeking an Office Administrator with full charge bookkeeping experience to manage documentation, billing and administrative tasks across multiple projects. You will interface with PMs, vendors and clients to ensure accurate records, timely invoicing and compliant paperwork.

Strong Excel, Sage CM, and MS Office skills are required; attention to detail and clear communication are essential.

Qualifications

• Full charge bookkeeping experience.
• Strong Excel, Word, Outlook, and PowerPoint skills.
• Proficiency with Sage CM accounting software.
• Attention to detail and deadline-driven work style.
• Excellent verbal and written communication skills.
• Solid accounting and math abilities.
• Ability to adapt to different software environments.

Responsabilités

• Review and process sub billing.
• Maintain full charge bookkeeping for multiple projects.
• Prepare reports for PM staff and President.
• Assist with RFIs, tracking and logging.
• Coordinate contracts, purchase orders, and change orders.
• Communicate daily with site superintendents and project managers.
• Track progress, orders, and client change orders; maintain files.
• Develop and maintain relationships with clients and vendors.
• Organize and prioritize workload; teamwork across departments.
• Prepare client billing and submit with proper paperwork.
• Support management with additional admin duties as needed.

Connaissances

Full charge bookkeeping

Microsoft Office

Sage CM

Attention to detail

Communication skills

Accounting math

Adaptability to software

Outils

Sage CM

Description du poste

Responsibilities

Primary responsibility for this position will be creating and managing information and administrative documentations on both the cost and income sides of projects assigned this position also assists with ap/ar processing and various administrative duties for multiple projects at a time.

• Review and process sub billing
• Full charge bookkeeping
• Run and prepare reports for PM staff & President.
• Assist with RFl's submitting, tracking and logging.
• Coordinate writing and processing of contracts, purchase orders, change orders.
• Communicate daily with site superintendents and project managers.
• Track job progress and paperwork, status of orders and client change orders
• Maintain project files and paperwork.
• Develop & maintain working relationships with clients, consultants, and other customers.
• Organize, plan & prioritize workload.
• Communicating with supervisors and peers.
• Problem resolution.
• Work collaboratively with other departments.
• Assists as needed for project/task completion & overall growth of company.
• Prepare client billing and submit in proper format with appropriate paperwork.
• Any other administrative items you are asked to perform by management.

Reports To

Project Administrator Department Manager

Job Summary

The Office administrator is a key liaison between the Project Manager, Accounting Staff, Architects, Vendors, Subcontractors and Clients. The Office Administrator is responsible for logging, tracking, disbursing, and managing all information while working with other departments to ensure administrative organization, efficiency, and customer satisfaction.

Travel

At this time travel is not required for this position.

Minimum Job Qualifications

• Solid employment history
• Can demonstrate successful Full charge bookkeeping experience
• Microsoft Office Suite experience: Outlook, Excel, Word, & PowerPoint (Advanced experience with spreadsheets & reports)
• Sage CM accounting software experience (strongly )
• Deadline & detail oriented.
• Excellent verbal & written communication skills
• Strong accounting/bookkeeping/math skills
• Ability to adapt to different software

Company Description

Established Commercial Construction Company serving clients in the Northeastern, Midwestern and Mid-Atlantic United States. Located in Central New York for 37 years. Our company mission is to serve our clients with excellence. Building High Quality, Environmentally responsible, Socially conscientious projects on Budget and on Time.

Company DescriptionEstablished Commercial Construction Company serving clients in the Northeastern, Midwestern and Mid-Atlantic United States. Located in Central New York for 37 years. Our company mission is to serve our clients with excellence. Building High Quality, Environmentally responsible, Socially conscientious projects on Budget and on Time.