Construction Project Administrator & Office Lead

CLT Recruiters; Jersey City (NJ); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Health coverage

Paid sick leave

Vacation days

Job summary

CLT Recruiters seeks a detail-oriented Project Administrator/Office Administrator in Jersey City, NJ to support billing, document processing, and office operations. In-office role handling front desk duties and project data in Excel/Procore.

Join a high-end construction firm focused on accuracy and efficiency. The ideal candidate has transferable construction admin experience, proficiency in Excel and QuickBooks, and familiarity with AIA billing.

Qualifications

• Directly transferable construction administrative experience required.
• Proficient in Microsoft Excel and QuickBooks; AIA billing experience required.
• Procore experience preferred.
• Strong organizational skills, attention to detail, and professional front-office presence.
• Reliable and able to manage deadline-driven, repetitive workflows accurately.

Responsibilities

• Assemble and process AIA billing, pay applications, requisitions, and supporting documentation.
• Track subcontractor invoices, purchase orders, change orders, COIs, and lien waivers.
• Maintain project files and document control (scanning, filing, record-keeping).
• Enter and organize project data in Excel and Procore.
• Handle light bookkeeping, invoicing, and bank reconciliations in QuickBooks.
• Serve as front desk — greet visitors, answer calls, manage mail/deliveries.
• Provide general administrative support to the team.

Skills

Excel

QuickBooks

AIA billing

Procore

Organizational skills

Tools

Procore

Job description

CLT Recruiters seeks a detail-oriented Project Administrator/Office Administrator in Jersey City, NJ to support billing, document processing, and office operations. In-office role handling front desk duties and project data in Excel/Procore.

Join a high-end construction firm focused on accuracy and efficiency. The ideal candidate has transferable construction admin experience, proficiency in Excel and QuickBooks, and familiarity with AIA billing.