Construction Project Coordinator: Billing & Docs Lead

EC Electric, Inc.; Sparks (NV); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401k with employer match

Paid holidays and PTO

Discretionary year-end bonus

Job summary

EC Electric, Inc. is seeking a Project Coordinator 2 to provide high-level coordination support across multiple construction projects. The role partners with project management to ensure accurate documentation and efficient billing per contract requirements.

Responsibilities include start-ups/close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control, along with routine correspondence and vendor coordination.

Qualifications

• Proven experience supporting Project Managers and Assistant Project Managers with project start-ups, close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control across multiple construction projects.
• Strong working knowledge of construction contracts, subcontract administration, certified payroll, OCIP/CCIP requirements, COIs, bonding, lien waivers, permits, and specification review to ensure full contractual and regulatory compliance.

Responsibilities

• Assist with project start-ups and close-outs.
• Provide front desk relief and/or administrative support to others to meet business and staffing needs.
• Prepare routine correspondence (letters, memos, meeting notes, proposals).
• Assist with bid forms, proposals, and vendor quotes.
• Create Submittal packages from Project Manager or Assistant Project Manager inputs.
• Manage Monthly Lump Sum and T&M billings for subcontracts $100K-$5M, including Pay Apps, SOV, Lien Waivers, Certified Payroll.
• Maintain insurance, bonding, permits, submittals, RFIs, change orders, correspondence, drawings tracking.
• Assist with RFI's and material orders/tracking.
• Create tiered subcontracts, manage compliance, and assist with change management.
• Process electrical permits and plan reviews with supporting docs.
• Review client docs for O&M and coordinate record drawings submission.
• Assist pre-construction planning and bid/change order concepts.
• Other duties as assigned.

Skills

Project coordination

Documentation control

Bid tracking

RFI handling

Submittals

Vendor coordination

Education

Associate's or Bachelor's degree in Construction Management, Business Administration, Engineering, or related field

Job description

EC Electric, Inc. is seeking a Project Coordinator 2 to provide high-level coordination support across multiple construction projects. The role partners with project management to ensure accurate documentation and efficient billing per contract requirements.

Responsibilities include start-ups/close-outs, bid tracking, submittals, RFIs, change orders, and comprehensive documentation control, along with routine correspondence and vendor coordination.