In-Office Project Billing Coordinator

Bigham Cable Construction; Asheville (NC); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Weekly paychecks

Paid time off & holidays

401(k) with company match

Stock purchase plan

Education reimbursement

Insurance options (medical, vision, +)

Job summary

Bigham Cable Construction is seeking a detail‑driven Project Coordinator to keep projects on track, accurately billed, and well documented. You will work daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain project records.

The role emphasizes problem solving, organization, and precise data handling while supporting field operations and client communications. In-office, Monday–Friday, with opportunities for growth in project coordination and

Qualifications

• Minimum 2+ years in project coordination, billing, accounting support, or admin roles.
• Strong Excel/Google Sheets skills for data entry, formulas, and reporting.
• Experience reading and processing purchase orders, production reports, and time entries.

Responsibilities

• Review daily production reports, timesheets, and work logs to verify accuracy before billing.
• Enter and maintain project data, labor hours, and production units in spreadsheets and internal systems.
• Prepare, submit, and track client invoices based on completed work and contract requirements.
• Reconcile billing, hours, and work documentation; resolve discrepancies with field teams and supervisors.
• Set up new projects and purchase orders in the billing system and maintain contract files.
• Support payroll coding by confirming time entries are aligned with job tasks and cost codes.
• Monitor project status, timelines, and documentation to ensure timely billing and closeout.
• Create and organize project folders, records, lien waivers, permits, and closeout packages.
• Communicate with field staff, accounting, vendors, and customers regarding project updates and billing inquiries.
• Maintain accurate spreadsheets and tracking tools for production, job costs, and invoicing schedules.
• Assist with accounts receivable follow-ups and help resolve outstanding invoice issues.
• Prepare reports and provide administrative support to project managers and leadership.
• Handle confidential information with professionalism and strong attention to detail.

Skills

Project coordination

Billing

Excel/Google Sheets

Attention to detail

Communication

Education

High school diploma or equivalent

Associates or Bachelors preferred

Tools

Project management software

Billing software

Job description

Bigham Cable Construction is seeking a detail‑driven Project Coordinator to keep projects on track, accurately billed, and well documented. You will work daily with field teams, supervisors, and accounting to review logs, prepare invoices, and maintain project records.

The role emphasizes problem solving, organization, and precise data handling while supporting field operations and client communications. In-office, Monday–Friday, with opportunities for growth in project coordination and